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Exhibit A <br /> Special Events <br /> Administrative Policy <br /> 1.0 Purpose <br /> 2.0 Scope <br /> 3.0 Department Staff Assignment <br /> 4.0 Special Events Application <br /> 5.0 Department Responsibilities <br /> 6.0 Response Timeline <br /> 7.0 Communication with Event Organizer <br /> 8.0 Approval Process/Documentation <br /> 9.0 Complaints <br /> 1.0 Purpose. The purpose of the Special Events Administrative Policy is to <br /> protect public health and safety, reduce adverse impacts on the public <br /> places and neighboring areas, protect the rights of other users of our <br /> public places, and through these objectives assist event organizers in <br /> achieving a successful and well-run event. <br /> 2.0 Scope. The Special Events Administrative Policy applies to the City Clerk's <br /> Office, Cultural Arts, Neighborhoods, Parks, Police, Fire, Traffic Engineering, <br /> Streets, and Transit Departments. <br /> 3.0 Department Staff Assignment. Departments with Special Events <br /> Application responsibilities will assign, at a minimum, one primary staff <br /> member and one back-up staff member to represent the <br /> department/division in the Special Events application approval process. <br /> 4.0 Special Events Application. Department staff will direct event organizers <br /> to complete and submit the Special Events Application prior to engaging <br /> in detailed conversations regarding the proposed event. Events that occur <br /> solely within a park will be required to obtain a Parks Special Use Permit <br /> and will not be required to obtain a Special Events Permit. <br /> 5.0 Department Responsibilities. <br /> 5.1 City Clerk. The City Clerk's Office serves as the central point of <br /> coordination for the Special Events Permit process. Clerk's staff receive <br /> applications, input applications into Praxis (permit tracking software), <br /> receipt or refund permit fees, notify Administration and City Council of all <br /> Page 24 of 27 <br />