Ordinance 3621-18 - Laserfiche WebLink

B. If the application is complete and no changes or further information are required, department staff will approve the application and note any pertinent comments in the Comments section. C. If further information or changes to the Event route/date/time or special conditions for permit issuance are required, department staff will so note in the comments section. Any significant changes to the event plan must be communicated to the City Clerk. The City Clerk will alert departments to review the new information in Praxis. Once all necessary information and adjustments have been made, department staff will approve the application in Praxis. 8.5 Special Events Permit Denial. If department staff cannot come to agreement regarding event arrangements with the organizer, the responsible staff member will work with Cultural Arts staff to determine if any other accommodations can be made. If it is determined that there is no other recourse, the responsible department staff will deny the event application in Praxis, note the reason in the comments section, and communicate the decision to the City Clerk in writing. The City Clerk will forward the denial information to the Event Organizer, and inform Administration and Council. 8.6 Special Events Permit Issuance. When all departments have approved the Special Events application, the City Clerk's Office will send notification to Administration and City Council, and provide the event organizer with a link to post the event on the Community Events calendar on the City's website. The City Clerk will email the event organizer the Special Events Permit, which will note any conditions and requirements assigned by department staff. 9.0 Complaints. Complaints received about a special event on streets and/or sidewalks (i.e., traffic impacts, unsafe or unorganized event, no event notification, public transit, etc.) will be handled per City Public Service Policy (policy title TBD). Page 27 of 27