2018/10/10 Council Agenda Packet

PI C ky A ll y O_I/ SOLE SOURCE JUSTIFICATION 471Err Purchases Above $5,000 A sole source is defined as: A purchase that is clearly and legitimately limited to a single source or supply. A. If there is away to draft'the specifications so that more than one respondent will reply, it is not a sole source. B. The use of sole source purchases shall be limited only to specific instances which are totally justified to satisfy compatibility or technical performance needs. All sole source purchases shall follow the City of Everett Purchasing Guidelines Section 9.2. I REQUEST THAT THE REFERENCED PURCHASE BE DECLARED A SOLE SOURCE PURCHASE. Proposed supplier name and address: Action Target Estimated cost of goods or services: 3411 S.Mountain Vista Pkwy Provo,UT 84606. $135,000 417.-W-112-6:5) Purchase Requisition#: Cayenta Supplier# Or attach Supplier's W-9 Form This is a sole source purchase because(Check all that apply): ❑ Licensed or patented—supplier has a license or patent that makes them the sole provider. Z One-of-a-kind—there is no competitive alternatives available on the market. • Sole Distributor—Supplier is the sole distributor for the region or municipality ►� Compatibility—must match existing brand or equipment for compatibility. ❑ Replacement part—for a specific brand or existing equipment • Warranty—sole provider of factory authorized warranty service. g Unique design—must meet physical design or quality standards. ❑ Public Utility Services—Necessary adjustment of utility facilities El Other- • If the justification for sole source is"Standardization"then additional supporting documentation must be provided. See Brand Name or Standardization Justification Form. • Procurements of items which the City has established a standard of designating a brand name or manufacturer or by pre-approving via a testing shall be competitively bid if there is more than one supplier for the item. Describe the proposed goods or Goods only—lead dust collection system,lead fragment screw services. conveyor system, HEPA vacuum at 55-gallon collection drum on wheels,with hygiene vacuum,shipping and sales taxi What are the specific necessary System compatibility to our current bullet trap/collection system. features that this supplier The warranty-this vendor is the only vendor that will warrant both provides that are not available the current bullet trap and the new equipment. Additionally,they are from other suppliers? the only vendor that states all the equipment we are purchasing will attach and function with our current system. Discuss how similar goods or No other vendor will provide a compatibility warranty and warranty services are unable to meet the our existing trap system. Attaching any other vendor's system will required objective. void the warranty on our current bullet trap. Describe your efforts to identify Officer McDonell and Lt. Strieck along with help.from Megan Munro other potential sources. have spent years working on this. This vendor was identified as the only one to provide the equipment and warranty to meet the City of Everett's needs. Page 1 of 3 c 5 Revised 4/26/2018