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1. Receipt by the City of a written reimbursement request supported by copies of <br /> vouchers, invoices, salary and wage summaries, and other acceptable or other <br /> acceptable documentation; and <br /> 2. Determination by the City that the expenditures or obligations for which <br /> reimbursement is sought constitute allowable costs under Federal law and come <br /> within the Project Budget. <br /> B. No payment shall be made for any service rendered by the Subrecipient except for <br /> services within the scope of a category set forth in the budget in Exhibit "A" of this <br /> Agreement, and all funds received must be used for service as identified in Exhibit "A" of <br /> this Agreement. <br /> C. <br /> 1. The Subrecipient shall submit to the City a written request for approval of budget <br /> revision when a proposed revision would result in an increase or decrease of twenty <br /> percent (20%) or more in an approved budget subject category. Written budget <br /> revision approval must be received by the Subrecipient prior to the Subrecipient <br /> incurring any expenditures against the revised budget sub-object categories. <br /> 2. When the revision of the Subrecipient budget does not exceed twenty percent (20%) <br /> of an approved budget sub-object category, the Subrecipient must submit a revised <br /> budget to the City prior to the submittal of claims against the budget. <br /> VIII. Billing Procedures <br /> A. The Subrecipient shall submit no fewer than quarterly written claims for reimbursement of <br /> services performed under this Agreement in the manner prescribed in Section VII above, <br /> and as prescribed by the City. <br /> B. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th <br /> day of each month or quarter following the month or quarter during which the services <br /> were provided. All claims will be submitted to: Kembra Landry, Community, <br /> Planning, and Economic Development, 2930 Wetmore Ave., Suite 8A, Everett, WA <br /> 98201, unless otherwise directed by the City. <br /> C. The City will not process claims for reimbursement until all supporting documentation is <br /> provided in the correct and proper format. The City reserves the right to withhold <br /> payments pending timely delivery of program reports or documents as may be required <br /> under this Contract. <br /> B-17 <br />