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1 <br /> B. CLAIMS <br /> ' A. All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of the <br /> Contract Claim. <br /> B. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain and retain sufficient <br /> records to allow the auditors to verify all or a portion of the Contract Claim or to permit the auditor access <br /> to the books and records of the Contractor, Subcontractors, or lower tier Subcontractors shall constitute a <br /> waiver of a Contract Claim and shall bar any recovery thereunder. <br /> C. REQUIRED DOCUMENTATION FOR AUDITS <br /> A_ As a minimum,the auditors shall have available to them the following documents: <br /> I. Daily time sheets and supervisor's daily reports. <br /> 2. Collective Bargaining Agreements. <br /> 3. Insurance,welfare,and benefit records. <br /> 4. Payroll registers. <br /> 5. Earnings records. <br /> 6. Payroll tax forms. <br /> 7. Material invoices and requisitions. <br /> 8. Material cost distribution worksheet. <br /> 9. Equipment records(list of company equipment,rates, etc.) <br /> 10. Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. <br /> 11. Contracts between the Contractor and each of its Subcontractors, and all lower tier Subcontractor <br /> contracts and Supplier contracts. <br /> 12. Subcontractors' and lower tier Subcontractors' payment certificates. <br /> 13. Canceled checks(payroll and vendors). <br /> 14. Job cost reports, including monthly totals. <br /> 15. Job payroll ledger. <br /> 16. General ledger. <br /> 17. Cash disbursements journal. <br /> 18. Financial statements for all years reflecting the operations on this Contract. In addition, the Owner <br /> may require, if it deems appropriate, additional fmancial statements for three years preceding <br /> execution of the Contract and three years following Final Acceptance of the Contract. <br /> 19. Depreciation records on all company equipment whether these records are maintained by the company <br /> involved, its accountant,or others. <br /> a. If a source other than depreciation records is used to develop costs for the Contractor's internal <br /> purposes in establishing the actual cost of owning and operating equipment, all such other source <br /> documents which support the amount of damages as to each Contract Claim. <br /> 20. Worksheets or software used to prepare the Contract Claim establishing the cost components for items <br /> of the Contract Claim including but not limited to labor,benefits and insurance,materials, equipment, <br /> Subcontractors,all documents which establish the time periods, individuals involved,the hours for the <br /> individuals, and the rates for the individuals. <br /> 21. Worksheets, software, and all other documents used by the Contractor to prepare its Bid. <br /> a. The employees or representatives of the Owner may audit these documents. <br /> 10023829 City of Everett Public Works July 2018 <br /> WPCF FEN Chlorination Building Upgrade Work Order 3614 <br /> GENERAL CONDITIONS <br /> 00 72 13-63 Issue for Bid <br />