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of COBRA insurance received, unless the Mayor approves an exception in writing for <br />just cause shown. The means and method for such repayment shall be agreed to by <br />the City and the Eligible Employee before the Eligible Employee returns to the City as <br />an employee or contractor. <br />Section 3: Approval Criteria <br />Voluntary separation under this Program can be approved only by written agreement <br />executed by the City, the Eligible Employee and the applicable labor union, if any. <br />Labor unions, if applicable, will be given notice of the proposed terms of any written <br />agreement and be given the opportunity to negotiate on behalf of their members. The <br />voluntary separation agreement shall be approved by the City Attorney and include <br />indemnity and other protections for the City. It shall also include the Eligible Employee's <br />acknowledged acceptance of the terms and conditions of the Program, specify the <br />Eligible Employee's election of incentive under section 2.D, and designate the final date <br />of employment with the City (the Date of Separation). <br />Section 4: Notification and Separation Requirements <br />A. To be considered for participation in this Program, Eligible Employees must apply in <br />writing to the Human Resources Department no later than January 31, 2019. <br />B. The Date of Separation shall be no later than March 31, 2019, unless the Mayor <br />determines that a later Date of Separation is in the best interest of the City. <br />Section 5: Position Backfill <br />A. Positions vacated under the Program will remain vacant for at least four (4) months <br />or will result in another vacancy through staff reorganization that is expected to remain <br />open for at least 4 months. <br />B. Requests to backfill positions vacated through the Program are subject to review and <br />approval by a committee to be determined by the Mayor. <br />C-._Backfill_requests.that_facilitate redeployments=reorganization,_and/or--other.effortsto_ --- <br />make more efficient and effective use of the City's limited resources will receive priority <br />consideration. <br />CITY OF EVERETT <br />Cassie Franklin, Mayor <br />3 <br />iti7 <br />