Andy Boos 12/4/2018 - Laserfiche WebLink

forms of public relations. Service Provider will not be compensated by the City for their time. 8. TELEPHONE USE. City telephones are not to be used for personal calls during class time. Personal use of the phones is limited to emergencies or class-related urgent needs. 9. CLERICAL ASSISTANCE. Service Providers who need clerical assistance (i.e. mailing, copying, or phone calling) from the office staff must submit the request to the Point of Contact at least one week prior to your due date. 10. CHILD CARE. Children of Service Providers are not allowed to be present in the area of instruction. In addition, they are not allowed to remain in any other area of the building or the park. It is the responsibility of the Service Provider to arrange adequate child care. 11. EVALUATIONS. The following program evaluations will be completed to monitor program quality. Service Provider will meet established submission deadlines. The Point of Contact will establish deadlines for submission of evaluations. a) Participant evaluations of the class - to be provided by the Parks Department. b) Service Provider evaluation of the program session - to be turned in at the discretion of the Point of Contact. Evaluations will be returned after each class to the Point of Contact. 12. NAME TAGS. Name tags will be worn to identify yourself. You may request a Parks Department photo Identification tag from your Point of Contact. 13. PAYMENT. A signed invoice from Service Provider is needed to process payment. Attendance records need to be turned in to process payment. Invoices and attendance records shall be submitted to your Point of Contact twice per month. All services for a calendar year must be invoiced no later than January 5th of the next calendar year. 14. MANDATORY MEETINGS/TRAININGS. At the City's request, Service Provider shall attend up to 8 hours per year of mandatory City meetings, trainings, workshops, and planning promotional activities. Service Provider will not be compensated by the City for these 8 hours per year. 15. PURCHASES. All purchases made for your classes must be pre-approved by your Point of Contact. Always sign and turn in receipts the same day items are purchased. Meals will be reimbursed following City per diem rates and receipts must detail everything purchased. 16. SPECIAL NEEDS. Any additional purchases, requests for gas cards or wave cards must be requested at least one week prior to the trip. Trips that require additional resources such as a second driver must be discussed with the point of contact at least three weeks prior to the trip. 17. FACILITY HOUSEKEEPING/ACCESS - Parks Department Premises. All Service Providers are requested to set up and take down any tables and chairs that may be used (unless prior arrangements have been made).