2018/12/12 Council Agenda Packet

EDIT B COMPENSATION 1. The Contractor will be reimbursed by the City for services provided and/or eligible expenses incurred in executing the Project pursuant to the Agreement in an amount not to exceed the Contract Maximum. 2. Expenses eligible for reimbursement under the Agreement are defined as those listed in the "CITY" column of the Project budget below. The Contractor shall submit monthly invoices to the City with itemized invoices from third parties for all eligible expenditures for which the Contractor seeks reimbursement, plus the monthly portion of the service fee. In order to ensure timely closeout of the Project, the Contractor shall submit its fmal invoice to the City no later than thirty (30) calendar days after completion of the services authorized by this Agreement and, in any event, no later than December 31, 2019. In no event shall the Contractor's invoices be paid by the City if they are submitted after December 31,2019. PROJECT BUDGET ITEM CITY MATCH TOTAL Net Media Placement $136,000 $136,000 Purchases Service Fee for Media $24,000 $24,000 Placements Research and media planning $5,000 $5,000 Gross Project Total $165,000 $165,000 3. Agency Placement Service Fee: City shall pay Contractor for all gross media expenditures placed by Contractor on behalf of the City with the prior approval of the City. Media expenditures include,without limitation, charges for radio or television broadcast time or Internet or mobile or print space purchased by Contractor on City's behalf. Contractor shall receive a remittance of fifteen percent(15%) of the gross cost of all media expenditures placed pursuant to this Agreement. Contractor, at its option, may advance media expenditures on City's behalf, which advances shall be reimbursed by City as provided in paragraph 6 or, require City to advance to Contractor as set forth in 5.b below. 4. Regular Review of Fee Accounts: All accounts included in the above sections are subject to review by both Contractor and the City every ninety (90) days to assure fee and mark-up amounts reflect accurate and fair compensation for Contractor and an accurate and fair expenditure for the City. 5. Billing/Payment/Accounting: Agency fees for placement, advanced costs and third party billing shall be as follows: a. Costs: Contractor may, but is not obligated to, advance costs on City's behalf for the placement of City's advertising. Any costs so advanced by Contractor shall be billed to the City and are payable in full within thirty(30) days, and at a minimum Page 13 PSA GIBSON MEDIA 2018 15