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not limited to, all criteria, restrictions, and requirements of The U.S. Department <br /> of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal <br /> Year 2018 Emergency Management Performance Grant (EMPG) document, <br /> the DHS Award Letter for Grant No. EMS-2018-EP-00004-S01 in Attachment <br /> 1, and the federal regulations commonly applicable to DHS/FEMA grants. <br /> iii. The Subrecipient shall be responsible to the Department for ensuring that all <br /> 18EMPG federal award funds, and associated matching funds, provided to its <br /> subrecipients are used in accordance with applicable federal and state statutes <br /> and regulations, and the terms and conditions of the federal award set forth in <br /> Attachment 1 of this Agreement. <br /> 2. BUDGET & REIMBURSEMENT <br /> a. Within the total Grant Agreement Amount, travel, sub-contracts, salaries, benefits, <br /> printing, equipment, and other goods and services or other budget categories will be <br /> reimbursed on an actual cost basis unless otherwise provided in this Agreement. <br /> b. The maximum amount of all reimbursement requests permitted to be submitted under this <br /> Agreement, including the final reimbursement request, is limited to and shall not exceed <br /> the total Grant Agreement Amount. <br /> c. If the Subrecipient chooses to include indirect costs within the Budget (Exhibit E), an <br /> indirect cost rate agreement negotiated between the federal cognizant agency and the <br /> Subrecipient establishing approved indirect cost rate(s) as described in 2 CFR 200.414 <br /> and Appendix VII to 2 CFR 200 must be submitted to the Department. However, under 2 <br /> CFR 200.414(f), if the Subrecipient has never received a negotiated indirect cost rate <br /> agreement establishing federally negotiated rate(s), the Subrecipient may negotiate a rate <br /> with the Department or charge a de minimis rate of 10% of modified total direct costs. The <br /> Subrecipient's actual indirect cost rate may vary from the approved rate but must not <br /> exceed the approved negotiated indirect cost rate percentage for the time period of the <br /> expenditures. If a Subrecipient chooses to charge the 10% de minimis rate, but did not <br /> charge indirect costs to previous subawards, a request for approval to charge indirect <br /> costs must be submitted to the Department for approval with an explanation for the <br /> change. <br /> d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult <br /> their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as <br /> now existing or amended, and federal maximum rates set forth at http://www.qsa.qov, and <br /> follow the most restrictive. If travel costs exceed set state or federal limits, travel costs <br /> shall not be reimbursed without written approval by Department Key Personnel. <br /> e. Reimbursement requests will include a properly completed State A-19 Invoice Form and <br /> Reimbursement Spreadsheet (in the format provided by the Department) detailing the <br /> expenditures for which reimbursement is sought. Reimbursement requests must be <br /> submitted to Reimbursements(a�mil.wa.gov no later than the due dates listed within the <br /> Timeline (Exhibit D). <br /> Reimbursement request totals should be commensurate to the time spent processing by <br /> the Subrecipient and the Department. If the reimbursement request isn't substantial <br /> enough, the Subrecipient should request prior written approval from Department Key <br /> Personnel to waive the due date in the Timeline (Exhibit D) and once approved submit <br /> those costs on the next scheduled reimbursement due date contained in the Timeline. <br /> f. Receipts and/or backup documentation for any approved items that are authorized under <br /> this Agreement must be maintained by the Subrecipient consistent with record retention <br /> requirements of this Agreement and be made available upon request by the Department <br /> and auditors. <br /> g. Any request for extension of a due date in the Timeline (Exhibit D) will be treated as a <br /> request for Amendment of the Agreement. This request must be submitted to the <br /> Department Key Personnel sufficiently in advance of the due date to provide adequate <br /> DHS-FEMA-EMPG-FY 18 Page 3 of 36 «Jurisdiction» OEM, E19-125 <br />