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• <br /> Attachment B <br /> Holder of the Record Agreement <br /> • Holder of the Record Agreement <br /> Must be completed by agencies who: <br /> A. Use their ORI to enter another agency's records. <br /> B. Have their records entered under another agency's ORI. <br /> A Holder of the Record Agreement (HORA) is required when an agency uses their ORI to enter <br /> another agency's records. The holder of the record is defined as an agency that is using their ORI <br /> to enter another agency's records. The owner of the record is defined as the agency where the <br /> record originated. <br /> The purpose of this agreementis to establish responsibility for records entered in WACIC/NCIC by <br /> the holder of record under its NCIC assigned ORI on behalf of the owner of record. As they relate <br /> to records entered for the owner of record, the holder of record assumes the following <br /> responsibilities: data entry; documentation; cancellation and modification of entries;timeliness of <br /> entries, clears, cancellations and modifications; hit confirmation; second party checks; and <br /> validation of entries. The owner of the record is also responsible for providing the HORA with <br /> information for entry in a timely manner. <br /> The holder of record must adhere to the regulations set-forth in the ACCESS Operations Manual <br /> and the CJIS Security Policy. This HORA must be current and approved by the CJIS Systems <br /> Agency (CSA),the Washington State Patrol (WSP), before agencies adopt the policies set forth by <br /> • the agreement. <br /> Entries provided under the HORA (check all that apply): <br /> All entries Articles Boats Gangs <br /> Guns Identity Theft Images License Plates <br /> Missing Persons Person of Interest Protection Orders Securities <br /> Supervised Persons Unidentified Persons Vehicles Vehicle/Boat Parts <br /> Wanted Persons Violent Persons <br /> Termination of Agreement <br /> This agreement shall remain in effect unless terminated by either agency upon thirty(30) days <br /> written notice. The agency terminating the agreement must also formally notify the WSP ACCESS <br /> Section within the thirty (30) days. Termination of this agreement shall not negate the obligation of <br /> either party to maintain records entered under this agreement to ensure their accuracy, <br /> completeness and timeliness. <br /> Agency Actingas the <br /> Holder of the Record: - <br /> ORI: <br /> Agency Head Name (printed): <br /> Agency Head Signature: - Date: <br /> Agency Acting as the <br /> Owner of the Record: <br /> ORI: <br /> Agency Head Name (printed): . <br /> Agency Head Signature: Date: <br /> 2019 WSP ACCESS rAcknowledgment <br /> Approved by the Attorney General 11/28/18 <br /> 10 <br />