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City of Everett 00 7200 - 54 <br /> Evergreen Branch Library Expansion 2017-008 <br /> 17.2 CLAIMS <br /> All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of <br /> the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain <br /> and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to <br /> permit the auditor access to the books and records of the Contractor, Subcontractors,or lower tier <br /> Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. <br /> 17.3 REQUIRED DOCUMENTATION FOR AUDITS <br /> As a minimum,the auditors shall have available to them the following documents: I <br /> Daily time sheets and supervisor's daily reports. <br /> Collective Bargaining Agreements. <br /> Insurance,welfare, and benefit records. <br /> Payroll registers. <br /> Earnings records. 1 <br /> Payroll tax forms. <br /> Material invoices and requisitions. I <br /> Material cost distribution worksheet. <br /> Equipment records(list of company equipment, rates,etc.) <br /> Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. <br /> Contracts between the Contractor and each of its Subcontractors,and all lower tier Subcontractor <br /> contracts and Supplier contracts. I <br /> Subcontractors' and lower tier Subcontractors' payment certificates. <br /> Canceled checks(payroll and vendors). <br /> Job cost reports, including monthly totals. <br /> Job payroll ledger. <br /> General ledger. , <br /> Cash disbursements journal. <br /> Financial statements for all years reflecting the operations on this Contract. In addition,the <br /> Owner may require, if it deems appropriate,additional financial statements for 3 years preceding 111 <br /> execution of the Contract and 3 years following Final Acceptance of the Contract. <br /> Depreciation records on all company equipment whether these records are maintained by the <br /> company involved,its accountant, or others. <br /> If a source other than depreciation records is used to develop costs for the Contractor's internal <br /> purposes in establishing the actual cost of owning and operating equipment,all such other source <br /> documents which support the amount of damages as to each Contract Claim. <br /> Worksheets or software used to prepare the Contract Claim establishing the cost components for <br /> items of the Contract Claim including but not limited to labor,benefits and insurance, materials, 111 <br /> equipment, Subcontractors,all documents which establish the time periods, individuals involved, <br /> the hours for the individuals,and the rates for the individuals. <br /> Worksheets, software, and all other documents used by the Contractor to prepare its Bid. The I <br /> employees or representatives of the Owner may audit these documents. The Contractor and its <br /> Subcontractors shall provide adequate facilities acceptable to the Owner for the audit during <br /> 111 <br /> 00 7200 - 54 GENERAL CONDITIONS <br />