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Benefit Plans Administrative Services 12/26/2018
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Benefit Plans Administrative Services 12/26/2018
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Last modified
1/17/2019 10:42:27 AM
Creation date
1/17/2019 10:40:55 AM
Metadata
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Contracts
Contractor's Name
Benefit Plans Administrative Services
Approval Date
12/26/2018
Council Approval Date
12/12/2018
Department
Human Resources
Department Project Manager
Sharon DeHaan
Subject / Project Title
HRA VEBA Account for LEOFF Trust Plan B
Tracking Number
0001615
Total Compensation
$0.00
Contract Type
Agreement
Contract Subtype
Professional Services
Retention Period
6 Years Then Destroy
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8IPage <br /> format; and to (ii) deposit contributions to the Trust in an approved BPAS method in compliance with <br /> the operating procedures set forth in the Operating Procedures. <br /> g. Funding. The responsibility and obligation for funding benefits shall be solely and completely the <br /> responsibility of the Plan Sponsor. BPAS shall have no responsibility, risk, liability, or obligation for <br /> the funding of the Plan. <br /> h. Regulatory Compliance. The Plan Sponsor and Plan Administrator shall be responsible for compliance <br /> with applicable laws and regulations pertaining to the Plan. The Plan Sponsor or Plan Administrator <br /> shall be solely responsible for determining whether the portability requirements of HIPAA and the <br /> group health plan requirements of the Patient Protection and Affordable Care Act ("PPACA") apply to <br /> the Plan. Unless specifically agreed otherwise, the Plan Sponsor or Plan Administrator shall be solely <br /> responsible for complying with (1) the portability requirements of HIPAA, including, but not limited <br /> to, providing certificates of creditable coverage to Plan participants, and (2) the group health plan <br /> requirements of PPACA, including, but not limited to, the external review requirements. The Plan <br /> Sponsor and Plan Administrator shall be responsible for any governmental or regulatory charges <br /> resulting from the Plan Sponsor's establishment and operation of the Plan. This provision does not <br /> relieve BPAS from any statutory or agency requirements placed directly on it as a result of performing <br /> services under this Agreement. <br /> i. Process applications for and administer continuation coverage under COBRA and USERRA. <br /> Section 3.04 Confidential Information <br /> In the course of carrying out this Agreement, each party may be given access to confidential or propriety <br /> information that relates to the other's past, present and future research, development, business activities, <br /> products, services and technical knowledge ("Confidential Information"). Therefore: <br /> a. A party may use Confidential Information of the other party only in connection with <br /> performing its duties under the Agreement. <br /> b. Each party shall protect the confidentiality of the Confidential Information of the other party <br /> in the same manner that it protects the confidentiality of its own proprietary and confidential <br /> information, but always at least in a reasonable manner. Access to Confidential Information <br /> shall be restricted to the Plan Sponsor, Plan Administrator, their designated representatives <br /> and agents, and the personnel of BPAS, except that such information may be disclosed <br /> without such written consent (A) to accountants, independent or internal auditors, advisers, <br /> agents, employees and counsel, (B) if required to do so by any applicable statute (including <br /> without limitation the Washington Public Records Act), law, rule or regulation, or in working <br /> with any taxing authorities or other governmental agencies, (C) to any government agency or <br /> regulatory body having or claiming authority to regulate or oversee any respects of the <br /> business of BPAS or that of its affiliates, or (D) pursuant to any subpoena, civil investigation <br /> demand or similar demand or request of any court, regulatory authority, arbitrator or <br /> arbitration to which BPAS or an affiliate or an officer, director, employer or shareholder <br /> thereof is a party. In the event either party receives a subpoena, or other validly issued <br /> administrative of judicial process, or a public records request requesting Confidential <br /> Information of the other party, it shall provide prompt notice to the other of such receipt and <br /> the date of the disclosure if the party does not received a protective order. In such event, the <br /> party in receipt of the request for information shall notify the other party as far in advance of <br /> such disclosure as is reasonable, and cooperate with any attempt by the other party to obtain <br /> a protective order limiting disclosure and, in the event disclosure is made, redact the <br /> Confidential Information to the extent possible before disclosure. The party receiving the <br /> VEBA Administrative Service Agreement (405512) <br />
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