Washington State Patrol 1/16/2019

The CSO provides the criminal justice community with the current ACCESS Operations Manual, NCIC Operating Manual, NCIC Code Manual, and CJIS Security Policy. The TAC will be notified immediately of any updates. The agency shall incorporate such changes when notified. Information is provided via email and can be found on the ACCESS website at the following link: http://www.wsp.wa.gov/ secured/access/access.htm. V. Fees Every criminal justice agency that has a connection to the ACCESS switch is responsible for fees associated with the amount of transactions processed. All fees are transaction based. See the Fee Explanation for the current rates. http://www.wsp.wa.gov/ secured/access/access.htm VI. Criminal Justice Information (CJI) Responsibilities Each agency shall conform to system policies, as established by the FBI CJIS Division and ACCESS, before access to CJI is permitted. This will allow for control over the data and give assurance of system security. 1. The rules and procedures governing terminal access to CJI shall apply equally to all participants in the system. 2. All criminal justice agencies with ACCESS terminals and access to computerized CJI data from the system shall permit an FBI CJIS Division and an ACCESS audit team to conduct appropriate audits. Agencies must cooperate with these audits and respond promptly. 3. All terminals interfaced directly with the ACCESS/WACIC/NCIC systems for the exchange of CJI must be under the management control of a criminal justice agency, as defined by the CJIS Security Policy. 4. All agencies must ensure they provide all required information when running criminal justice information. 5. WSP retains access to all agency criminal history logs through the ACCESS System. Secondary dissemination of criminal history must be logged by the agency. VII. Record Entry Responsibilities Record Quality Criminal justice agencies have a specific duty to maintain records that are accurate, complete, and current. ACCESS recommends agencies conduct self audits as a means of verifying the completeness and accuracy of the information in the system. These self assessments should be on a continual basis to ensure both quality assurance and compliance with standards. Errors discovered in NCIC records are classified as serious errors or nonserious errors. Serious errors: FBI CJIS will cancel the record and notify the entering agency via administrative message. The message provides the entire canceled record and a detailed explanation of the reason for cancellation. Nonserious errors: The CSA notifies the ORI by letter of the corrective action to be taken. No further notification or action will be taken by the CSA, unless the CSA deems it appropriate. Timeliness 2019 WSP ACCESS User Acknowledgment Approved by the Attorney General 11/28/18 3