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1 <br /> 17.2 CLAIMS I <br /> All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of the <br /> Contract Claim. Failure of the Contractor, subcontractors, or lower tier subcontractors to maintain and <br /> retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to permit the <br /> auditor access to the books and records of the Contractor, subcontractors, or lower tier subcontractors <br /> shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. <br /> 17.3 REQUIRED DOCUMENTATION FOR AUDITS <br /> As a minimum, the auditors shall have available to them the following documents: <br /> Daily time sheets and supervisor's daily reports. <br /> Collective Bargaining Agreements. <br /> Insurance, welfare, and benefit records. I <br /> Payroll registers. <br /> Earnings records. <br /> 111 <br /> Payroll tax forms. <br /> Material invoices and requisitions. <br /> Material cost distribution worksheet. <br /> Equipment records (list of company Equipment, rates, etc.) <br /> Vendors', rental agencies', subcontractors' and lower tier subcontractors' invoices. <br /> Contracts between the Contractor and each of its subcontractors, and all lower tier subcontractor <br /> contracts and supplier contracts. <br /> Subcontractors' and lower tier subcontractors' payment certificates. <br /> Canceled checks (payroll and vendors). <br /> Job cost reports, including monthly totals. <br /> Job payroll ledger. <br /> General ledger. <br /> Cash disbursements journal. <br /> Financial statements for all years reflecting the operations on this Contract. In addition, the <br /> Owner may require, if it deems appropriate, additional financial statements for 3 years preceding <br /> execution of the Contract and 3 years following Final Acceptance of the Contract. <br /> Depreciation records on all company Equipment whether these records are maintained by the <br /> company involved, its accountant, or others. <br /> If a source other than depreciation records is used to develop costs for the Contractor's internal <br /> purposes in establishing the actual cost of owning and operating Equipment, all such other <br /> source documents which support the amount of damages as to each Contract Claim. <br /> Worksheets or software used to prepare the Contract Claim establishing the cost components for <br /> items of the Contract Claim including but not limited to labor, benefits and insurance, materials, <br /> Equipment, subcontractors, all documents which establish the time periods, individuals involved, <br /> the hours for the individuals, and the rates for the individuals. <br /> Worksheets, software, and all other documents used by the Contractor to prepare its bid. The <br /> employees or representatives of the Owner may audit these documents. The Contractor and its <br /> subcontractors shall provide adequate facilities acceptable to the Owner for the audit during <br /> normal business hours. The Contractor and all subcontractors shall cooperate with the Owner's <br /> auditors. <br /> EVERETT RIVERFRONT SURCHARGE GENERAL CONDITIONS I <br /> PHASE 3 <br /> 00710-54 <br />