2019/02/06 Council Agenda Packet

EVERETT CITY COUNCIL AGENDA ITEM COVER SHEET 9 PROJECT TITLE: Authorize purchase of 27 Briefing COUNCIL BILL# Ford vehicles from Bickford Proposed Action Originating Department Finance/Purchasing Motors utilizing Snohomish Consent Contact Person Theresa Bauccio-Teschlog County Contract#062-16SR X Action Phone Number (425)257-8901 —EVT#2018-065 First Reading FOR AGENDA OF February 21, 2019 Second Reading Third Reading Public Hearing Budget Advisory Initialed by: Department Head Administration Location Preceding Action Attachments Department(s)Approval 2019 Ford Replacement Purchasing&Motor List Vehicles Amount Budgeted $1,112,158.73 Expenditure Required $1,112,158.73 Account Number(s):Fund 126 &401 Budget Remaining -0- Additional Required -0- DETAILED SUMMARY STATEMENT: Departments have requested to replace vehicles that have exceeded their useful lives. The attachment provides details on the requested vehicles and the vehicles they are replacing. The replacement vehicles are listed in the 2019 budget year replacement list associated with Vehicle Replacement Fund 126 (Parks,Police, and Streets)and Fund 401 (Utilities). All the vehicles are available for purchase from Bickford Motors Inc. through the Snohomish County'competitively bid contract#062-16SR—EVT#2018-065. The City has an Interlocal agreement with Snohomish County that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Motor Vehicles has compared the pricing of the Snohomish County contract against other cooperative contracts and the Snohomish County contract provides the best pricing for the City. RECOMMENDATION(Exact action requested of Council): Authorize purchase of 27 Ford vehicles from Bickford Motors utilizing Snohomish County Contract#062- 16SR—EVT#2018-065 in the amount of$1,112,158.73,which includes Washington state sales tax. 29 •