ORCA 6/13/2019 - Laserfiche WebLink

6.3 Change Orders. Prior to transition to operations, the Regional Program Manager shall manage Change Orders on behalf of the Agencies. After transition to operations, the ORCA Director shall manage Change Orders under a Service Level Agreement approved by the Joint Board. 6.3.1 The ORCA Director shall notify each Agency of any approved Change Orders and amendments. Each Agency delegates to the ORCA Director its authority to negotiate and approve Change Orders, so long as each Change Order does not exceed $250,000 and does not exceed the approved budget. 6.3.2 The ORCA Director may request the Joint Board authorize a Change Order that exceeds $250,000. The Joint Board may authorize additional amounts at levels it deems appropriate provided the approved budget is not exceeded. 6.4 Deliverables under ORCA Vendor Contracts. Approval of contract deliverables shall be described and managed under Service Level Agreement between the ROOT and the Agencies. 6.5 Claims against ORCA Vendors. The ROOT Agency has the authority to file a claim against or seek damages from an ORCA Vendor during the term of the contract. In the event an Agency identifies a cause for a claim, that Agency shall notify the ORCA Director. The ROOT contract management staff shall follow provisions under the applicable ORCA Vendor contract for any claims, damages or delays. 6.6 ROOT Agency; Indemnity. Each Agency agrees to defend, indemnify and hold the ROOT harmless, in its capacity as an individual Agency, for any costs that may be subsequently disallowed for grant reimbursement due to any differences between the ROOT Agency's procurement process and such Agency's process or the requirements of any federal or state agency making a grant that is utilized in the ORCA System. 6.7 Specialized Applications; Indemnity. "Specialized applications" related to the ORCA System and developed by an Agency through the SI or other ORCA Vendors are applications that benefit one or more Agencies but are not integral to the ORCA System, as determined by the Joint Board. 6.7.1 An Agency seeking to develop specialized applications shall enter into individual contracts with the SI Contractor or other ORCA Vendors and be solely responsible for paying the costs of such contracts. At least thirty (30) days prior to entering into such contracts, the Agency shall provide a copy of each proposed contract to the Joint Board and demonstrate to the satisfaction of the Joint Board that entering into each contract will not add cost to the other Agencies and will not delay or interfere with the ORCA System. Any revenue received from a specialized application shall be allocated solely to the Agency that paid for the specialized application. 6.7.2 Each Agency shall defend, indemnify and hold harmless the other Agencies from all claims of any kind and for all costs incurred (including attorneys' fees) as a result of the Agency entering into such individual contracts for specialized applications with the SI or other ORCA Vendor. 6.8 Other Agency Consultant Contracts. Each Agency may sign and administer individual consultant contracts for the performance of ORCA System tasks unique to such Agency that are not covered by SI or other ORCA Vendor contracts. An Agency entering into such individual consultant contracts shall be solely responsible for paying the costs of such contracts. At least thirty (30) days prior to entering into such consultant contracts, the Agency shall provide a copy of each proposed contract to the Joint Board and demonstrate to the satisfaction of the Joint Board that entering into each contract will not add cost to 16