ORCA 6/13/2019 - Laserfiche WebLink

15.0 TERMINATION, WITHDRAWAL AND REMOVAL 15.1 Termination by Joint Board. The Joint Board may terminate this Agreement in its entirety by the unanimous affirmative vote of all Agency representatives. 15.2 Notice of Agency Withdrawal. In the event that an Agency believes it has cause to withdraw from this Agreement and terminate its participation in the Systems Integrator (SI) or other ORCA Vendor contracts, it shall give written notice to the Joint Board, which shall include the following information, as a minimum: 15.2.1 An explanation of the circumstances causing the Agency to believe withdrawal is necessary; 15.2.2 A description of the probable impacts on the other Agencies from the withdrawal; 15.2.3 A description of the probable impacts to the scope, schedule and budget of the SI or other ORCA Vendor contracts; 15.2.4 A description of the alternatives to withdrawal that have been evaluated by the Agency; and 15.2.5 A proposed withdrawal work plan that will identify all necessary actions which need to be undertaken to effect the withdrawal. 15.3 Joint Board Action on Proposed Withdrawal. Upon receipt of the above-described notice and information, the Joint Board will convene a special meeting to review and consider the request for withdrawal. The Joint Board will develop a report of its Findings and Recommendations within thirty (30) days of its special meeting, which shall be presented to the withdrawing Agency's governing board. This report shall include as a minimum: 15.3.1 A description of the estimated impacts on the Agencies, separately and as a whole, from the withdrawal; 15.3.2 A description of the estimated impacts to the scope, schedule and budget of the SI or other ORCA Vendor contracts, including the costs to modify the ORCA System to effect such withdrawal as well as costs that will need to be re-apportioned to the remaining Agencies; 15.3.3 A description of the alternatives to withdrawal that have been evaluated by the Agency and the Joint Board; 15.3.4 A recommendation regarding either: 15.3.4.1 A proposed withdrawal work plan that will identify all necessary actions which need to be undertaken to effect the withdrawal; or 15.3.4.2 Proposed alternatives to the withdrawal. 15.4 Agency Decision on Withdrawal. Upon receipt of the Joint Board's Findings and Recommendations, the withdrawing Agency's governing board shall review the information contained therein and decide whether to withdraw subject to the terms and conditions set forth by the Joint Board, 39