Resolution 7405 - Laserfiche WebLink

PURCHASING SOLE SOURCE JUSTIFICATION Purchases Above $5,000 A sole source is defined as: A purchase that is clearly and legitimately limited to a single source or supply. A. If there is a way to draft the specifications so that more than one respondent will reply, it is not a sole source. B. The use of sole source purchases shall be limited only to specific instances which are totally justified to satisfy compatibility or technical performance needs. All sole source purchases shall follow the City of Everett Purchasing Guidelines Section 9.2. I REQUEST THAT THE REFERENCED PURCHASE BE DECLARED A SOLE SOURCE PURCHASE. Proposed vendor name and address: Beaver Equipment, Estimated cost of goods or services: PO Box 525, Kirkland WA 98083 $over$500,000 over multiple years, estimated at initially$200,000 per year Purchase Requisition #: Cayenta Vendor#07247 Or attach Supplier's W-9 Form This is a sole source purchase because(Check all that apply): 0 Licensed or patented—vendor has a license or patent that makes them the sole provider. 0 One-of-a-kind—there is no competitive alternatives available on the market. X Sole Distributor Supplier is the sole distributor for the region or municipality [1] Compatibility—must match existing brand or equipment for compatibility. LI Replacement part—for a specific brand or existing equipment. El Warranty—sole provider of factory authorized warranty service. LI Unique design—must meet physical design or quality standards. LI Public Utility Services—Necessary adjustment of utility facilities El Other- • If the justification for sole source is"Standardization"then additional supporting documentation must be provided. See Brand Name or Standardization Justification Form. • Procurements of items which the City has established a standard of designating a brand name or manufacturer or by pre-approving via a testing shall be competitively bid if there is more than one vendor for the item. Describe the proposed goods or Rotork actuators and gearboxes services. What are the specific necessary Beaver Equipment is the sole authorized manufacturer's features that this vendor representative and vendor for the state of Washington. provides that are not available from other vendors? Discuss how similar goods or The Water Filtration Plant has standardized on Rotork actuators and services are unable to meet the gearboxes for their replacement parts for the approximate 200 larger required objective, valves at the plant,when replacements are necessary. A common supplier is needed to minimize maintenance and repairs and for upgrades and consistent maintenance and operations. Describe your efforts to identify The WFP has standardized on Rotork as the manufacturer of other potential sources. actuators and gearboxes. The standardization was done by using an independent consultant for recommendations and also based on city Page 1 of 3 Revised 3/14/2018