2019/08/21 Council Agenda Packet

E V E R E T T City Council Agenda Item Cover Sheet ;w Project title: Youth Athletic Facility Program Project Agreement with the Washington State Recreation and Conservation Office to aid in financing the cost of sport courts and pavement renovations at Forest Park Council Bill#interoffice use Consideration: Grant Agreement Project: Sport court and pavement renovations at Forest Park Agenda dates requested: Partner/Supplier: Washington Recreation and Conservation Office 8/21/2019 Location: 802 E. Mukilteo Boulevard Briefing Preceding action: Resolution number 7260 Proposed action Fund: Fund 354/CIP 3 Consent X Action Fiscal summary statement: Ordinance Public hearing This agreement would commit the City to pay the expenses related to the sport courts and pavement renovations project at Forest Park.The project cost estimate is$280,657.This Yes X No allocation includes the City's grant match of$154,111 total.These costs will include project Budget amendment: management costs, construction,tax,permit,and review costs,and all other costs associated with the project.This renovation and repair work is identified in the Capital Improvement Plan 3 Yes X No (CIP3) model. PowerPoint presentation: Project summary statement: Yes X No Periodic renovations to Parks and Community Services Department sport courts are necessary to Attachments: keep the sport courts functional and enjoyable for customers and to minimize maintenance Grant Agreement costs.The sport courts at Forest Park were built in the early 1980's and have not been resurfaced for at least 15 years. The courts currently need repairs due to wear. Department(s)involved: The tennis court will be repaired,resurfaced, and restriped.A new tennis net and posts will be Parks/Legal installed,and the tennis court will be striped for pickle ball. The adjacent paved area will be ' Contact person: repaired and seal-coated. Bob Leonard On June 20th,2018 City Council approved resolution 7260 authorizing staff to submit a grant funding application to the Washington State Recreation and Conservation Office(RCO)to aid in Phone number: financing the cost of renovating the sport courts and pavement at Forest Park.This renovation 425-257-8335 and repair work is identified in the Capital Improvement Plan 3(CIP3) model. Email: The Youth Athletic Facility Program Project Agreement is a standard project grant agreement bleonard@everettwa.gov with the State of Washington and administered through the RCO.The agreement identifies the parties'rights and obligations related to the grant award and project development.It is anticipated that a funding ordinance will be briefed at City Council in spring of 2020. Recommendation (exact action requested of Council): Authorize the Mayor to sign the Youth Athletic Facility Program Project Agreement with the Washington State Recreation and Conservation Office to aid in financing the cost of sport courts Initialed by: and pavement renovations at Forest Park. • Depart, t :-. Admi . ion Council President 55