Brown and Caldwell Inc 8/27/2019

If possible, a draft CIP TM including both near-term and long-term capital projects will be delivered by May 2020. At a minimum, a preliminary draft CIP TM that provides the estimated cost and timing of near-term projects will be delivered by May 2020, with the full CIP TM delivered as a follow-up draft. Task Assumptions The Improvements Screening and Ranking Workshop will be scheduled for 4 hours, and will be attended by 4 Consultant staff. The CIP Development Workshop will be scheduled for 4 hours, and will be attended by 4 Consultant staff. The CIP is assumed to include 40 or fewer projects advanced to a planning level scope (i.e., 1-3 paragraphs describing the required work), planning-level cost estimate (Class 5 AACE estimate, with accuracy range of +100% and -50%), and preliminary CIP implementation scheduling. More definition will be developed for projects with estimated cost of greater than $300K (which are typically categorized by the City as capital projects) versus project with estimated cost of less than $300K (which are typically categorized as 0&M projects). Everett Responsibilities Participate in workshops, including advance review of preliminary CIP materials. Assist with identification of future 0&M efforts and risks associated with completing or not completing CIP projects, and with cost estimates for future 0&M and risk costs as inputs for decision making model. Provide guidance about appropriate CIP fiscal loading schedule. Meetings Improvements Screening and Ranking Workshop CIP Development Workshop Work Products Workshop Facilitation including Agendas and Meeting Notes, draft and final. Capital Improvement Program TM, draft and final. Task 108 - Facility Plan Objective: Develop a Facility Plan to document evaluations and recommended improvements. Activities/Approach: This task includes the following activities: Compile a detailed Facility Plan outline that encompasses products from previous tasks. Develop the text associated with each section (as identified in the draft Facility Plan outline attached to this scope of work), compiling content from TMs and other documentation into a single Facility Plan report. Submit the draft Facility Plan report for City review Conduct a Facility Plan Comment Review Workshop to discuss City comments on draft Plan. Conduct a Facility Plan Outcomes Workshop with Everett management to present outcomes of the facility planning effort. Obtain City comments on the draft Facility Plan and make revisions. Page 22 (Form Approved by City Attorney's Office November 1,2009)