2019/12/04 Council Agenda Packet

,b Proposed Contract,Scope of Services and any other solicitation document at any time until one(1)week prior to the due date for proposals. o The City will answer all inquiries by any Proposer in writing.If any inquiry results in a change in the RFP,the City will issue an Addendum and the Addendum will be on the City's website.It is the responsibility of Proposers to check and City's website for addenda.http:/lwww.kemo.gov • Questions-Post Deadline o If a Proposer discovers any ambiguities,conflicts,mistakes,errors or discrepancies after the deadline for questions and clarifications or after the proposal due date, Proposer shall immediately submit the ambiguity,conflict,mistake,error or discrepancy to the appropriate City Contact person listed in number 3 (above).The City,in its sole discretion,shall determine the appropriate response to any issue raised by any Proposer. 9.SUBMISSION OF PROPOSALS All proposal documents must be submitted in the exact order as listed in the City RFP. • The City uses RFP365 for the electronic distribution and submission of this RFP's responses. • Respondents will prepare their answers and upload completed forms in this electronic • platform. • Respondents can prepare responses to RFP questions that include: o Formatted text,using the formatting options in the text editor o Uploaded files,including completed forms and supporting documentation.Use the paperclip icon.in the text editor to upload a file. o Embedded images.Thumbnails of images can be uploaded into the text,resized,and placed using the controls through picture frame icon in the text editor. o Links to external website which are publicly available. • Respondents using the RFP365 platform can add internal team members to help in the preparation of their responses.By clicking on the Users page through the drop-down under your name in the upper right-hand corner,you can invite team members to collaborate on responses. • Users of this platform must have an internet connection and can user browsers including: Google Chrome,Mozilla Firefox,Apple Safari,and Microsoft Internet Explorer 9 or newer. Users on old versions of browsers which are not supported by this application will be warned at the login screen that they are using an unsupported browser.Google Chrome and Mozilla Firefox are free browsers and can be installed on the uses computer at no charge. • Users of RFP365 can send and receive messages to the REP owner by using the messaging feature in the top-right corner of this RFP screen.Messages will be responded to accordingly and an email of any message will be copied to the respondent point of contact. • Each response can be assigned to users of the respondent's team.They can set internal due dates and manage the progress inside of the RFP365 platform. • Only complete and approved responses can be submitted. • Submission after the due date at 11:00 p.m. (Central time)is not allowed. • Technical support for this application is available at support(irfp365.com. --------- 1 ----- 15