2019/12/18 Council Agenda Packet

tT ` EVERETT 1 Project title: Authorize Purchase of Two Battery Electric Fixed Route Transit Buses from Proterra Inc. using the Commonwealth of Virginia contract City Council Agenda Item Cover Sheet Council Bill#interoffice use Project: Purchase of two(2),40'foot electric buses and two(2)chargers Partner/Supplier : Proterra Inc. Agenda dates requested: If relevant December 18,2019 Prece.ding.action:.....peevious_coLLncil./committee Briefing Fund: 425 Proposed action Consent X Fiscal summary statement: Action Transit received a Federal Transit Administration (FTA) Grant for 85% ($1,375,000) of the Ordinance purchase of two electric fixed-route transit buses. The remaining 15%is being provided Public hearing through a Department of Ecology grant.These two grants cover the entire purchase with Yes X No no match required from the City. Budget amendment: The initial purchase expense is funded through Fund 425,and will subsequently be Yes X No reimbursed from the grants. The price of the buses and chargers is exempt from sales tax. The final price of the two buses plus two chargers is$1,963.630. Minor modifications may PowerPoint presentation: be made during the manufacturing of the buses. The buses must be obligated through a Yes X No purchase order by September 2020 or the City will lose the FTA funding. There are limited Attachments: bus options available through the Virginia contract; therefore,the authorization to purchase the buses is time-sensitive. Department(s)involved: Purchasing&Transit Project summary statement: Contact person: Everett Transit needs two electric fixed-route transit buses.These buses are replacement Theresa Bauccio-Teschlog vehicles. The new zero-emission buses will replace two fixed-route transit diesel buses that are between 19 and 24-years old, and will reduce the diesel engine emissions emitted Phone number: into the atmosphere by Transit services. The buses and chargers will be sales tax exempt (425)257-8901 per WA RCW 82.04.4496 and RCW 82.12.020. Email: The buses will be purchased through a Commonwealth of Virginia contract#2712/ EVT tbauccio@everettwa.gov #2019-132,which allows for purchases from competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Initialed by: Authorize purchase of two electric fixed-route transit buses and two chargers from Proterra Inc., using the Commonwealth of Virginia contract in the amount of $1,963,630. Department head Administration Council President • 5