2014/07/16 Council Agenda Packet

7 6. The Subgrantee shall comply with the Federal Funding Accountability and Transparency Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the County Attachment #1 attached to and made a part of this Grant Agreement. ARTICLE III — REIMBURSEMENT/INVOICING PROCEDURES 1. The Subgrantee acknowledges that since this Grant Agreement involves federal funding, the period of performance described herein will likely begin prior to the availability of appropriated federal funds. The Subgrantee agrees that it will not hold the County, the Department, the State of Washington, or the United States liable for any damages, claim for reimbursement, or any type of payment whatsoever for services performed under this Grant Agreement prior to distribution of appropriated federal funds. 2. This is a fixed price, reimbursement Grant Agreement. Within the total Grant Agreement amount, travel, sub -contracts, salaries and wages, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis unless otherwise provided in this Grant Agreement. Any travel or subsistence reimbursement allowed under the Grant Agreement shall be paid in accordance with rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as now existing or amended, but shall not exceed federal maximum rates set forth at http://www.gsa.gov without prior written approval by the County key personnel. 3. Copies of receipts and/or backup documentation for any approved budget line items including travel related expenses that are authorized under this Grant Agreement must be included with the Subgrantee's reimbursement requests. Originals are to be maintained by the Subgrantee and be made available upon request by the County, the Department, and local, state, or federal auditors. 4. The Subgrantee will submit reimbursement requests to the County by submitting an invoice form and a completed reimbursement spreadsheet (in the format provided by the County) detailing the expenditures and allocable project for which reimbursement is sought. Reimbursement requests shall be submitted to the County's key personnel and must be submitted no more frequently than monthly; and it is required that invoices be submitted at least quarterly. 5. All work under this Grant Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted to the County within 10 days after the Grant Agreement End Date. The maximum amount of all reimbursement requests permitted to be submitted under this Grant Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. 6. No equipment or supply costs will be reimbursed until the related equipment/supplies have been received by the Subgrantee and invoiced by the vendor. 7. Requests for reimbursement of equipment purchases must include a copy of the vendor's invoice and packing slip or a statement signed and dated by the Subgrantee's authorized representative that states "all items invoiced have been received in good working order, are operational, and have been inventoried according to contract and local procurement requirements". 8. Failure to timely submit complete reports and reimbursement requests as required by this Grant Agreement (including but not limited to those reports in the Milestone Timeline) will prohibit the Subgrantee from being reimbursed until such complete reports and reimbursement requests are submitted and the County has had reasonable time to conduct its review. 9. Final reimbursement requests will not be approved for payment if Subgrantee is not current with all reporting requirements contained in this Grant Agreement. SHSP-FFY 12 Page 3 of 25 E13-152 — Everett -DEM 42