2014/09/03 Council Agenda Packet

3 3. As a subrecipient of federal funds, the Sub-Grantee is required to meet or exceed the monitoring activities, as outlined above, for all contractors, consultants, and subrecipients who receive pass-through funding from this Grant Agreement. ARTICLE VIII—CLOSE-OUT To initiate close-out, the Sub-Grantee is required to certify in writing the date completed and total amount expended on the project on FINAL PROJECT REPORT form to the Department. After receipt of the FINAL PROJECT REPORT form, the Department will conduct a site inspection and review supporting documentation for compliance with the requirements of the Grant Agreement. Prior to project close-out, the Sub-Grantee shall provide the Department with acceptable documentation supporting compliance with the Grant Agreement. General documentation supporting compliance with the Grant Agreement typically includes, but is not limited to, the following: 9 Photographs of the structures or properties involved in the project prior to project implementation and after project implementation. O Digital geospacial coordinates (latitude and longitude) for each structure with an accuracy of±20 meters(64)feet. • Certificate of occupancy or equivalent documentation from the appropriate regulatory authority for each structure to certify it is code-compliant. • Certification that the Sub-Grantee has met the environmental and historic preservation conditions of the grant award as described in this Grant Agreement. A Copies of all compliance and consultation documentation required by the grant award as described in the Grant Agreement (e.g., coastal zone management consistency determination from Department of Ecology). ✓ Copies of all documentation related to inspection for and removal and disposal of asbestos and other hazardous materials from each property. Specific additional documentation requirements for projects to acquire properties for open space include, but are not limited to, the following: • Signed Statement of Voluntary Participation from owner of each acquired property. U Documentation of dates of acquisition and structure demolition or removal from property for each property. O Copy of recorded open space deed restrictions for each acquired property. O Copy of AW-501 form filed with National Flood Insurance Program for each acquired repetitive loss property. • 0 Documentation of consultation with Army Corps of Engineers and State Department of Transportation regarding future use of each property. Specific additional documentation requirements for projects to elevate structures above the base flood elevation include, but are not limited to, the following: 6 Photographs of the structures prior to elevation, and front, rear and side photos post- elevation. o Copies of the pre-project elevation certificate for each structure, or documentation of methodology used to calculate the first-floor elevations. • Copies of the post-project elevation certificate for each structure. • Copies of certificate of occupancy for each elevated structure to certify that it is code compliant. • Certification by an engineer, floodplain manager or other senior official of the Sub- Grantee that each completed structural elevation is in compliance with local ordinances and National Flood Insurance Program regulations and technical bulletins. HMGP/DR-4083 Pale of 37 City of Everett,D15-002