2014/09/03 Council Agenda Packet

© Copy of AW-501 form filed with National Flood Insurance Program for each elevated repetitive loss property. O Copies of proof of flood insurance for each elevated structure. o Copies of the recorded deed restriction related to maintenance of flood insurance for each property within the Special Flood Hazard Area. The Department will consult with the Sub-Grantee regarding other documentation requirements of the Grant Agreement throughout the Period of Performance. ARTICLE IX—ADDITIONAL SPECIAL CONDITIONS 1. CONSTRUCTION DOCUMENTS, CONTRACTS. CHANGE ORDERS a. Construction Document Approval: The Sub-Grantee agrees to submit one copy of all construction plans and specifications to the Department for review and approval prior to solicitation of bids for construction. Review by the Department will be for compliance with the terms of this Grant Agreement. b. Construction Contracts: Construction contracts shall be awarded through a process of competitive bidding, if required by federal, state and local law and in compliance with applicable procurement requirements of 44 CFR Part 13, section 13.36. Copies of all bids and contracts awarded shall be submitted to the Department upon request. Where all bids are substantially in excess of project estimates,the Department may, by notice in writing, suspend the project for determination of appropriate action, which may include termination of the Grant Agreement. c. Construction Change Order: All change orders must be in writing and shall be submitted to the Department The Sub-Grantee shall pay any increase in the cost of the project as the result of a change order, unless the Department has agreed to the change with a wi iiten amendment to this Grant Agreement. 2. PROCUREMENT The Sub-Grantee shall comply with the requirements of 44 CFR Part 13, section 13.36, Procurement, when procuring services, supplies, and property funded by this grant agreement. The Sub-Grantee must use its own procurement proce u �eo+w that are e consistent with applicable State and local laws and regulations, procurements conform to applicable Federal law and the standards identified in 44 of sCFR Parst t 13, section 13.36. Depending upon the scale of the procurement and the type property to be procured under this Grant Agreement, the Sub-Grantee must use one of the following for its procurement: a. Small purchases. The Sub-Grantee shall obtain price or rate quotationsr from prop an adequate number of qualified sources for securing services, suppl1 es, orrty that do not cost more than the federal simplified acquisition threshold, currently set at $100,000. b. Sealed bids (formal advertising).The Sub-Grantee shall publicly solicit and award a firm- fixed-price contract (lump sum or unit price) to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. c. Competitive proposals. The Sub-Grantee, when conditions are not appropriate for the use of sealed bids, shall solicit competitive proposals when more than one source is submitting an offer, and either a fixed-price or cost-reimbursement type contract is awarded. d. Non-competitive proposals. The Sub-Grantee may procure services or property through solicitation of a proposal from only one source, or after solicitation of a number of sources if competition is determined inadequate. Procurement by noncompetitive proposals may be used only when the award of a contract is infeasible under small f te purchase procedures, sealed is available only from single so s�heddis rj've raa ls, and one�ceh the public owing circumstances applies: HfIAGP/DR-4083 Pale of 37 City of Everett,D15-002