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City of Everett <br /> Scope of Services <br /> Task 100 — Project Management <br /> Objectives <br /> Monitor, control and adjust scope, schedule, and budget as well as provide monthly status <br /> reporting, accounting, and invoicing. Also, provide coordination with BHC staff and City <br /> personnel. <br /> BHC Services <br /> 1. Coordinate and manage the project team. <br /> 2. Subcontract with and manage project subconsultants. <br /> 3. Prepare monthly status reports describing the following: <br /> a. Services completed during the month <br /> b. Services planned for the next month <br /> c. Needs for additional information <br /> d. Scope/schedule/budget issues <br /> e. Schedule update and financial status summary <br /> f. An estimated cash flow (billing) forecast <br /> 4. Prepare monthly invoices formatted in accordance with contract terms. <br /> 5. Project Manager will attend monthlly pranoject <br /> management <br /> agissement meetings with the client and <br /> will review project scope, schedule, <br /> es. <br /> 6. Provide QA/QC review of deliverables prior to delivery in accordance with BHC QA/QC <br /> policies. <br /> 7. Host web-conference meetings, if needed. <br /> 8. Project management duties extend through the bidding and construction periods. <br /> City of Everett Responsibilities <br /> 1. Attend project management meetings. <br /> 2. Processing and payment of invoices in accordance with the Professional Services <br /> Agreement. <br /> 3. Review and process contract change requests and amendments, if needed. <br /> Assumptions and Meetings <br /> 1. The project duration will be approximately 25 months. f <br /> 2. One project management meeting <br /> for eachbe meetid via ng inchone pr month.luding ng peeparation,0ne hourattendan oeproject <br /> manager time will be required <br /> follow-up, and notes. <br /> 3. Invoices will be BHC standard invoice format. Each invoice will have a distinct number <br /> for tracking purposes. <br /> 4. (printing,Copies of subconsultant invoice statements <br /> will be <br /> provided <br /> doeq <br /> I notes. uire <br /> Incidental miscellaneous expenses (p g, travel reimbursement, etc.) <br /> submittal of backup statements. <br /> Deliverables <br /> 1. Scope of Services, Schedule (Gantt chart in MS Project), and Budget (e-mailed Adobe <br /> PDF file). rr <br /> Scope of Services CONSULTANTS <br />