6200 12TH DR SE 2020-10-22 - Laserfiche WebLink

Appliances and mechanical equipment are inspected at least annually. An inventory of all equipment, with date of installation and warranty information, is kept on-site. If deficiencies to any equipment are noted either the on-site staff or a contractor will make repairs. If a replacement is needed, it will be coordinated between CHS and the on-site staff. Residents will be trained in the proper use of each appliance when initially occupying a unit, and will be encouraged to report malfunctions promptly. During the periodic unit inspections, all smoke detection devices are tested for operability. The maintenance person will replace any inoperable smoke detectors or batteries. The fire alarm system and fire extinguishers are inspected and tested annually by a contractor licensed to perform these tasks. Any deficiencies are corrected immediately. The maintenance person is responsible for checking exterior lights for operability on a regular basis. Upon receiving a notice to vacate from a resident,the resident is provided a list of recommended tasks to be completed prior to a move-out inspection. In order for management to determine if repairs are necessary management conducts a move-out inspection. Residents are encouraged to accompany management on the inspection and are afforded the opportunity to correct any deficiencies that will affect the refund of a full security deposit. Redecorating and repairs are performed prior to re-occupancy of the unit. The new resident will accompany management on a move-in inspection prior to occupying the unit. Should a deficiency be noted during the move-in inspection, corrections will be made within 48 hours. The maintenance person performs interior painting. The maintenance person performs minor exterior painting. Unit interiors are painted at specified intervals, unless conditions dictate it be done more frequently. Exterior painting is inspected annually and painted as warranted. Unit furnishings such as furniture, floor coverings,window coverings, and countertops are graded for life span at each annual inspection. Projections for replacements are made during the budgeting process and are to cover more than one year. Major repairs such as roof and gutter replacement, pavement repairs, are scheduled based on the projected life span and overall condition of each. Proposals from appropriate contractors are requested prior to the planned date of execution of the repair. Requests for maintenance may be made only in written form. A written work order is completed for each request. Contracted work is to be performed only with prior Program Director approval. The Program Director will advise the Division Director when the amount exceeds $1,000 unless it has been previously approved through the budgeting process. Major repairs that will require the use of replacement reserve funds will be scheduled only after receiving approval from CHS management and appropriate funding agency. Competitive bids