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procurement documents and justifications for noncompetitive procurement, if <br /> applicable. <br /> F. Agencies shall procure all materials, property, supplies or services in a manner that <br /> balances fiscal and environmental stewardship in accordance with the requirements <br /> of the Snohomish County Environmentally Preferable Purchasing and Utilization <br /> Policy Statement available for review and download on the County website. <br /> XXX. FISCAL ACCOUNTABILITY STANDARDS <br /> A. During the Contract period, the Agency agrees to maintain financial systems which <br /> will assure the following for this Agreement and any Contract: <br /> 1. Accurate, current, and complete disclosure of all direct and indirect costs; <br /> 2. Records that identify all sources and application of funds; <br /> 3. Control and accountability for all funds, property, and other assets; <br /> 4. Procedures that ensure comparison of actual costs with approved budgets; <br /> 5. Procedures to assure timely disbursement of funds received by the Agency from <br /> the County; <br /> 6. Procedures to assure all costs are allowable, reasonable, and are properly <br /> allocated to each funding source; <br /> 7. Source documentation that supports all accounting records; and <br /> 8. Procedures for timely and appropriate resolution of audit findings and <br /> recommendations. <br /> B. All fiscal books, records, documents, reports, and other data relating to this <br /> Agreement and any Contract shall be maintained and reported in a manner <br /> consistent with BARS. <br /> C. The Agency agrees that any County, state, federal, or other funding agency; any <br /> local, state, or federal regulatory body; and the Office of State Auditor shall have full <br /> access to and right to examine any fiscal books, records, documents, and other <br /> materials relevant to this Agreement and any Contract at all reasonable times. <br /> XXXI. REIMBURSEMENT PROCEDURES <br /> A. No payment shall be made for any goods, materials, or services purchased unless <br /> the goods, materials, or services are expressly detailed within the approved Budget <br /> and Statement of Work set forth under any Contract. <br /> B. The Agency will submit monthly written claims for reimbursement for services <br /> rendered under any Contract by the tenth calendar day of the month following the <br /> month services were provided. Written claims for reimbursement received after the <br /> tenth calendar day of the month may not be processed until the following month. <br /> The County will process claims after all supporting documentation is provided in <br /> correct and proper form. <br /> Basic Timms and Ccn .i.os <br /> HSD_015-101-193 <br /> PE2ge 17 of 31 <br /> 51 <br />