2020/06/10 Council Agenda Packet

Exhibit A 2020-2021 Scope of Work and Budgets Triangle Associates, Inc. (Triangle) will schedule and present classroom workshops to elementary, middle, and high school students to support the City's regional water conservation program and local surface water/watershed protection and wastewater program. Additionally, Triangle will update and revise lessons and program materials, market programs to teachers and principals, and collect and summarize teacher evaluations of the programs. TASK 1-WATER CONSERVATION Presentations, Scheduling, Revisions and Evaluation $122,220 Triangle shall implement the City's water conservation programs in elementary, middle and high school classrooms throughout the Everett Water Service Area. These presentations are designed to teach age appropriate methods of water conservation. This includes marketing, scheduling, presenting, materials revisions and upkeep, evaluation and program coordination. Deliverables: Task 1.1 Water Conservation Presentations: $97,375 • Present up to 590 classroom programs • Send confirmation emails to teachers, approximately one week in advance of all presentations • DraftDrafffecaday of presentatfo-r including-documeritdtian-of-studenl numbers and giveaways • Coordinate and train presenters • Communicate with City program manager as needed via email, phone or in person Task 1.2 Water Conservation Revisions, Materials and Expenses: $10,680 ($5,260 expenses) • Minor updates to all workshop scripts, as needed • Coordinate with City staff to obtain, sort and distribute student hand-outs • Maintain all hands-on classroom materials including refurbishing and purchasing new materials, as needed • Track mileage, at current IRS rate, for all school travel Task 1.3 Water Conservation Scheduling,Tracking and Evaluation: $14,165 • Update school and teacher database contact lists and marketing emails • Send outreach to all eligible teachers and communicate with teachers regarding registration and scheduling needs • Update online scheduling platform and coordinate with presenter team • Internal database tracking of all teacher and student contacts • Submit progress reports to City monthly • Administer evaluation process, including printing, distributing and collecting evaluations, and final reporting (the City is responsible for evaluative data entry) TASK 2-SURFACE WATER/WATERSHED PROTECTION Presentations, Scheduling, Revisions and Evaluation $19,300.00 Triangle shall deliver surface water/watershed protection presentations in elementary, middle and high school classrooms in Everett and the Everett School District. These presentations are designed to provide a basic understanding of surface water and stormwater, watersheds, and watershed protection. 52