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` Revised 05-06-2015 <br /> b. htto://mw.dol.wa.qov/vehicleregistration/externaldaps.html and are incorporated herein and/or by - <br /> reference: <br /> • Attachment A, General Terms and Conditions (required reading and compliance); <br /> • Attachment B,Agency Access Request (420-201); <br /> • Attachment C, Employee Access/Change Request(420-205) (required to be completed and <br /> return to DOL with signed Contract); <br /> • Attachment D, Data Security Requirements (required reading and compliance); <br /> • Attachment E, Destruction of Data (for completion and return to DOL upon expiration or <br /> termination of Contract). <br /> b. Take all steps necessary to ensure the application is accessible and used only by authorized <br /> personnel to accomplish their official job functions. <br /> c. Require each employee accessing the DAPS application to register with SecureAccess Washington <br /> (SAW). <br /> d. Have the ability and is responsible to cancel each Users SAW account. <br /> e. Ensure that information will not be shared, duplicated, or re-disclosed. <br /> f. Obtain necessary forms(numbers 420-201, 420-205)from the DAPS website at <br /> http://vmw.dol.wa.00vivehicleregistration/externaidaos.html. <br /> g. Notify DOL in writing of employees who are eligible for access to the DAPS system using the DAPS <br /> Employee Access/Change Request(420-205)form incorporated herein by reference. <br /> h. Be responsible to immediately notify DOL in writing of any changes to the access eligibility by using <br /> the DAPS Employee Access/Change Request(420-205)form incorporated herein by reference. <br /> Update and submit to DOL annually for accuracy and accountability for continued access to DAPS. <br /> i. Ensure the Contractor, employees, and agents will maintain the confidentiality of vehicle and driver <br /> records by: <br /> • protecting their account numbers and passwords; <br /> • regularly changing passwords, by instructing users to change their password every 90 days, as <br /> recommended for security enhancement and by using hard to guess passwords; particularly <br /> when there are changes in personnel; <br /> • instituting penalties for misuse of data; and <br /> • ensuring that employees are familiar with the provisions of this Contract. <br /> j. With a written request to DOL, USER may be allowed to obtain hard copies of records, as <br /> authorized in RCW 46.12.630, RCW 46.12.635, RCW 46.52.120 and RCW 46.52.130. <br /> 4. PROHIBITED USE OF DATA <br /> Contractor Shall <br /> a. Ensure that information will not be shared, duplicated, or re-disclosed. <br /> b. Not use any information for personal purposes and/or benefit. Any use of the application by persons <br /> other than employees of the USER or for purposes other than to accomplish the USER's official job <br /> functions is grounds for immediate termination of this Contract as provided herein. <br /> c. Not sell or otherwise distribute any vehicle or driver record information, e.g. name, addresses, driver <br /> license number, social security number, etc. All exceptions to the above must be pre-approved in <br /> writing by the Director of DOL, or the Director's designee, setting out any limitations or conditions to <br /> which the approval is subject. Such written approval must be granted by the DOL prior to the <br /> requested use of, or release of, the information that is subject to the exception. <br /> DAPS Use and Disclosure Contract Page 3 of 4 5/29/2015 <br /> 90 <br />