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SGF Grant Agreement No. G0800312 <br /> between the Washington State Department of Ecology and the <br /> City of Everett <br /> Project: Marshlands Sub-Area Plan <br /> NOTE: For payment requests, the RECIPIENT must use the Ecology forms contained in the <br /> Yellow Book. Otherwise, Ecology will return requests to the RECIPIENT for submittal on the <br /> correct forms. <br /> • Forms - http://www.ecy.wa.gov/biblio/9118A.html <br /> • Yellow Book- http://www.ecy.wa.gov/biblio/9118.html <br /> • The RECIPIENT must maintain complete backup documents including but not limited to <br /> all invoiced costs and time sheets- signed and dated by employee and supervisor. The <br /> RECIPIENT must keep these expenses in grant files according to budget task for a period <br /> of three years after project completion and make them available at any time for inspection <br /> by the DEPARTMENT. <br /> • Requests for reimbursement must be submitted at least quarterly but not more than <br /> once per month by the RECIPIENT on state invoice voucher forms. <br /> • The indirect rate must not exceed 25 percent of direct (staff) labor and benefit costs. <br /> This rate covers space utilities, miscellaneous copying, telephone, motor pool,janitorial <br /> services, records storage, rental, county fiscal and legal services, etc. Items not included <br /> in this list must be reported with the first payment request and must remain consistent for <br /> the life of the grant. <br /> • Right to Audit: The Recipient agrees that payment(s) made under this grant shall be <br /> subject to reduction for amount charged thereto which are found after audit examination <br /> not to constitute allowable costs under this grant. The Recipient shall refund by check <br /> payable to the DEPARTMENT the amount of such reduction of payments under completed <br /> or terminated grants. <br /> 3. Estimates: Near the end of each fiscal year, RECIPIENTS will receive an Estimate Form from <br /> Ecology's Fiscal Office. An estimate is the dollar amount you anticipate requesting from <br /> Ecology for project costs incurred through June 30 and have not yet submitted for <br /> reimbursement. RECIPIENTS must fill out and submit the form to Ecology by the specified due <br /> date. Ecology must have these estimates to ensure sufficient funds are reserved to reimburse <br /> RECIPIENTS for expenditures incurred within that specific fiscal year ending June 30. Failure <br /> to submit the Estimate Form by the due date could result in a considerable delay in <br /> payment from Ecology. Timely receipt of estimates also helps Ecology more effectively <br /> manage the overall SMP grant fund. <br /> 4. Final payment of grant projects is contingent on receipt of viable work products as listed in the <br /> grant document. <br /> 5. Budget (for RECIPIENT reporting and Ecology tracking purposes): <br /> Maximum Eligible State Share Fiscal Year 1 (7/1/07-6/30/08) UP TO: $ 99,000* <br /> Maximum Eligible State Share Fiscal Year 2 (7/1/08—6/30/09) UP TO: $100,000* <br /> Estimated Local Share: $ 37,800 <br /> Total $236,800 <br /> *Note: Funds provided in a specific Fiscal Year must be spent in that designated Fiscal Year(as <br /> above.) <br /> State Maximum Cost Share Rate: 85% UP TO a maximum State Share of$199,000 <br /> Page 10 of 21 <br /> 29 <br /> ly <br />