2020/07/08 Council Agenda Packet

a E EVERETT An Ordinance amending Ordinance No. 3661-19 entitled "Everett Fire Administration Building Project title: Tenant Improvements Project", Fund 342, Program 027,to accumulate the design and construction costs for the project in the amount of$1,600,000.00. City Council Agenda Item Cover Sheet Council Bill# Consideration: Ordinance Amending Ordinance No.3661-19 ... ........ 3c..-..._._.. Project: Everett Fire Administration Building Tenant Improvements Project Agenda dates requested: Partner/Supplier: To be determined June 24,2020 location:.._28.01.Oakes.Avenue..__._____....__ .___..._.. ..._.__._.._ ..._............ July 1,I6 .b' July 8,2020 Preceding action: Funding Ordinance February 20,2019 Fund: Fund 342,Program,027(CIP-1) Briefing Proposed action Consent Fiscal summary statement: Action i The funding source for this project is CIP-1. Ordinance X Bids for the Everett Fire Administration Building Tenant Improvements Project were opened on Public hearing June 2,2020. Based on the lowest responsive bid the total project estimate Is as follows: i Yes X No Budget amendment: Design and Construction Administration $ 100,000 Construction $1,200,000 Yes X No Other Project Cost $ 300,000 PowerPoint presentation: Total $1,600,000 Yes X No The construction estimate includes sales tax and a 10%change order contingency. The other project cost estimate includes items such as permit fees,utility costs,furniture and moving. The Attachments: $1,600,00 is an all-inclusive total project estimate. Ordinance Amendment Project summary statement: Department(s)involved: Ordinance No.3661-19 was established on February 20,2019 to fund the design for the Everett Facilities i Fire Administration Building Tenant Improvements Project in the amount$110,000. Contact person: As indicated to City Council when the original funding ordinance was established,the purpose of Ruben Sanchez this project is to renovate the Fire Administration building. This will allow Fire Department i Administrative staff to move into the building,vacating space currently occupied by Fire staff on Phone number: _ the seventh floor of the Everett Municipal Building. (The vacated space will be part of the office 425-257-6293 area to be re-designed to accommodate the future tenancy of select Public Works staff.) Email: The Everett Fire Administration Building Tenant Improvements includes office space renovation rsanchez@everettwa.gov on 1st and 2nd floors;a 1st floor ADA restroom;new electrical,mechanical,phone and data systems;1st and 2nd floor selected windows'replacement,and garage door replacement. Prior to construction,8 Fire Department staff will move from the Fire Administration Building to Initialed by: the Everett Municipal Building. Physical distancing will be achieved by placing relocated staff into PK private offices. When the tenant improvements are completed approximately 20 staff will move _,.,,,,.._.._....._.....___,....._......._....._......____._.... from the Everett Municipal Building to the Fire Administration Building. Physical distancing in the Department head Fire Administration Building will be achieved by placing staff in private offices. (This is the original design concept.) Administra The bid award will follow the third reading of the funding Ordinance. Council President Recommendation(exact action requested of Council): Adopt an Ordinance amending Ordinance No.3661-19 entitled"Everett Fire Administration Building Tenant Improvements Project",Fund 342, Program 027,to accumulate the design and rnnctr,irtinn rnctc fnr the nrniert in the amntint of 1.600.000.00.