Brown & Caldwell 7/22/2020 - Laserfiche WebLink

Scope: The Consultant will prepare an RFP that describes submittal requirements, RFP evaluation criteria, Project technical and performance requirements, and key contract/commercial terms for the Project. It's assumed that this will be a streamlined RFP focused on cost and other select requirements. Furthermore, it's assumed that the City will provide scope of work requirements to incorporate into the RFP. It is assumed that technical and performance requirements will address structural modifications and repairs, selective demolition; site work; coatings; protection of existing facilities; coordination requirements; design and permitting including adherence to Department of Health regulations; testing; and schedule including integration with the City's overall water supply/treatment constraints. Commercial requirements will include items such as acceptance and closeout; liquidated damages; incentives (if any); and warrantees/guarantees. It is assumed that 2 drafts and one final RFP will be prepared and that the Consultant will attend up to two meetings in Everett to discuss comments on the RFP drafts. In addition, it is assumed that the City will develop a set of contract documents for Progressive Design-Build with technical input from the Consultant. Legal counsel is outside the scope of this agreement. It is also assumed that the City will administer the advertisement and bid period process. The scope includes attendance at one pre-bid meeting by the Consultant and support in preparing one addendum responding to proposer questions. To the extent that technical support is required (such as geotechnical support or input from materials specialty firms);this work will be considered additional services (Task 7). The Consultant will review and provide input to the City on Proposals with specific focus on: 1)any proposers who appear to have failed to meet proposal submittal requirements; 2) demonstrated ability to meet the RFP criteria; and 3) commercial or technical concerns raised by respondents. Consultant comments on each proposal will be provided in matrix form to the City. The scope assumes up to 3 proposals will be submitted and reviewed by the Consultant. The scope further assumes that the Consultant will attend up to two meetings in Everett to support the City's proposal review team, and that the City will take the lead in interviewing proposers. Deliverables: • Preliminary draft, draft and final Progressive Design-Build RFP • Up to one RFP addendum • Up to 3 proposal review matrices • Five meetings in Everett(one pre-bid meeting,two during RFP preparation;two during proposal reviews/ interviews) Task 6 Additional Services, FEE=$15,045 Task 4 is a $15,045 budget reserve to provide additional support as requested by the City. Consultant will utilize the budget contained in Task 7 only upon written direction from the City.