Brown & Caldwell 7/22/2020 - Laserfiche WebLink

Following the workshop, the Consultant will prepare a summary of decisions to guide development of the RFQ and RFP. Under this task, the Consultant will also provide technical input to the City's legal staff regarding PDB procurement and PDB contract issues. Deliverables: • Workshop presentation / support materials including agenda, procurement schedule, draft risk allocation matrix, and draft term sheet • Attendance at one, 2-hour workshop in the Everett area by up to 3 Consultant staff • Workshop decision summary Task 4 PDB RFQ and Shortlisting, FEE= $20,214 Objective:To develop an RFQ designed to maximize interest in the Project by qualified PDB teams and to assist the City determining a short-list of firms Scope: Consistent with RCW 39.10 and the outcomes of the procurement strategy workshop,the Consultant will prepare an RFQ that establishes SOQ submittal requirements, minimum required qualifications, and criteria for evaluating and ranking SOQs. Prior to developing the draft RFQ, it is assumed that the City will contact potential PDB proposers to determine interest and issues of concern to Proposers. The Consultant will then prepare a draft RFQ and term sheet(revised as needed following the procurement strategy workshop)for City review, revise the draft in response to City comments, and provide a final RFQ to the City. The scope assumes the City will advertise and issue the RFQ, and will coordinate these activities through the City's procurement department as needed. The Consultant will review and provide input to the City on SOQs with specific focus on: 1) any respondents who appear to have failed to meet minimum submittal or qualifications requirements; 2) demonstrated qualifications addressing the RFQ criteria; and 3) commercial or technical concerns raised by respondents. Consultant comments on each SOQ will be provided in matrix form to the City. The scope assumes up to 5 SOQs will be submitted and reviewed by the Consultant. The scope further assumes that the Consultant will attend up to one meeting in Everett to support the City's SOQ review team, and that the City will take the lead in contacting/ interviewing respondents' references. Deliverables: • Draft and final PDB RFQs • Matrix summarizing Consultant's review on up to 5 SOQs • One meeting in Everett(to review draft RFQ comments and during review of SOQs) Task 5 PDB RFP and Contractor Selection, FEE=$32,749 Objective: To develop an RFP that describes submittal requirements, RFP criteria, Project technical and performance requirements, and the City's proposed terms for the Progressive Design-Build contract; and to assist the City in selecting a PDB firm for the Project.