Combined Construction Inc. 7/22/2020

I1 Agency or the Contractor and that the recommendations concerning any such 2 dispute are advisory. I 3 4 The Contracting Agency and the Contractor shall furnish to the Board 5 documents in accordance with the Three-Party Agreement. I 6 7 Regular Disputes Review Board Meetings 8 All regular Board meetings will be held at or near the job site. The frequency of I 9 regular meetings will be set by mutual agreement of the Board, the Contracting 10 Agency and the Contractor. Each regular meeting is expected to consist of a 11 round table discussion and a field inspection of the project site.A member of the 12 Contracting Agency and Contractor are expected to jointly facilitate the round I13 table discussion. Round table discussion attendees are expected to include 14 selected personnel from the Contracting Agency and the Contractor. The 15 agenda for each meeting will be managed by the Board. II 16 17 Standard Procedure for Consideration of Disputes 18 Dispute Referral I 19 Disputes shall be referred in writing to the Board chair with a copy 20 concurrently provided to the other Board members and the other party. 21 I 22 1. The dispute referral shall concisely define the nature and specifics 23 of the dispute that is proposed to be considered by the Board and 24 the scope of the recommendation requested. This referral is not I 25 26 expected to contain a mutually agreed upon statement of the dispute. 27 28 2. The Board chair shall confer with the parties to establish a briefing I29 schedule for delivering prehearing submittals/rebuttals, and a 30 date, time, and location for convening the Board for a hearing. 31 I 32 Pre-Hearing Submittal 33 1. The Contracting Agency and the Contractor shall each prepare a pre- 34 hearing submittal and transmit both a hard copy and an electronic copy I 35 of it to all three members of the Board and the other party. The pre- 36 hearing submittal, comprising a position paper with such backup data 37 as is referenced in the position paper, shall be tabbed, indexed, and I 38 the pages consecutively numbered. 39 40 2. Both position papers shall, at a minimum, contain the following: I 41 42 a. A mutually agreed upon joint statement of the dispute and the 43 scope of the desired report being requested of the Board, placed 44 at the beginning of the papers. The language of this joint statement I 45 shall summarize in a few sentences the nature of the dispute. If 46 the parties are unable to agree on the wording of the joint 47 statement of dispute, each party's position paper shall contain both I 48 statements, and identify the party authoring each statement. 49 50 b. The basis and justification for the party's position, with reference 51 to Contract language and other supporting documents for each 52 element of the dispute. In order to minimize duplication and I MAPLE HEIGHTS BRIDGE SEISMIC RETROFIT PAGE 73 OF 106 SPECIAL PROVISIONS—Addendum 1 WORK ORDER#3693 MAY 4,2020 FEDERAL AID#BHM-2776(008)