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I4 194 <br /> May 6,1987 <br /> 11 <br /> 1 Mr. Jones stated that John Milne of the law flim of Diamond a <br /> nd <br /> 1 Sylvester has been recommended by outside legal firms with whom the <br /> { City has retained on other projects. Mx. Jones stated that.as fax <br /> l as he can tell the City has never retained this firm but have <br /> actually been On the apposite side of issues from the City. Mr. <br /> Milne will be giving it an opinion on the issue of conflict of <br /> Interest probably within tWO weeks. <br /> 1, Y <br /> Councilmen Diva stated the search for leased space is an <br /> administrative function which the Mayor had requested council to <br /> undertake and the.Mayor still wishes the Council to proceed on this <br /> project. <br /> Councilman Stephenson stated that two of the issues to beconsidered <br /> axe the request for a full service lease.end the contenton the life <br /> ' A of contract to see that the costs are not escalated in the later <br /> years of the lease ahe agreement. He stated that the Council's roll in <br /> this is to is to ask the questions that [ citizens would ask, <br /> review he needs and then authorize the funds if necessary. <br /> Councilman Stephenson stated the Council needs to bes nsitive to <br /> separation of the Council's responsibility to recognizeand approve <br /> ( the.need fax apace antl the Mayor's administrative.authority to <br /> et ermine now that space Ls utilizetl. <br /> � { President Gipson asked a what time would the ped Hose Partnership <br /> be advised that they will beeligible to submit a proposal for <br /> leased space. Mr. Jones stated that the opinion will be available <br /> y < prior to receiving theproposals. <br /> 6dl: Councilman Stephenson stated that <br /> d an iexpensive process n commend a proposal together is not <br /> ,,( the eligibility of the a Red he <br /> Partnershithap beM1received prior d <br /> putting the formal request for public. prior to <br /> E I proposals to[he <br /> 111' <br /> e Mozlovsklo City Services Director, reviewed the <br /> space needs for <br /> �{% � ail the city anticianticipatedaxtments which are being considered for anticipated <br /> Those departments.are Planning, CHIP, P lice, Personnel, <br /> Safety/Maintenance, Facilities/Projects, ESCI (N y) Property <br /> 11:,,/� Management/LID and common areas. The total p es from these <br /> that thesedepartments <br /> 24'310 squarer feet with 62 parkingThe <br /> k'• partments occupy now was also reviewed.a space <br /> 11 1111 1 <br /> rneliln aMaolwso stsonas[txanttshea rliog yermleaneedwoumltloupld tbe <br /> on <br /> the budget. <br /> Councilman Overstreet requested that some con 1tl tion be given to <br /> a phased occupancy schedule and also some discussion on the separate <br /> {..i locations rather than all the offices in the same location. <br /> Councilman Morrow dask e bregarding the 3175,000 expense Prom the 1987 <br /> I, , budget no occupying the building until the first of <br /> k <br /> October. Mr. ozlovski stated that figure includes moving costs, <br /> telephone Installation costs and computer installation. <br /> ou it c <br /> Overstreet expressed.some co with the boundaries <br /> sincethe City offices cover the area down Pacific from City Hall to <br /> should also bce e considered oto be and <br /> in the boundarieeenexel area <br /> E1 <br />