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the organization. By utilizing the Timmons Group phased implementation approach we will be able to <br />design a solution capable of delivering the desired functional goals, while providing the returns -on - <br />investment upon which the project has been justified and its successes will be measured. <br />The keys to project success are the proper utilization of available resources within the framework of a well - <br />managed project plan that completely addresses each of the following processes: <br />• <br />■ <br />✓ <br />INITIATION — project authorizations and expectations <br />PLANNING — project definitions, objectives deliverables, and analysis of alternatives <br />EXECUTION — coordination of resources, quality control, delivery of products and services <br />CONTROLLING — monitoring and measuring to identify variances and initiate corrective actions <br />CLOSING — acceptance of project results and deliverables <br />With our Project Manager serving as the hub of our team, and the conduit of communications between <br />o ur subject matter experts and the City's Core Team, we will utilize the following management tools in <br />o rder to programmatically and proactively manage the project to a successful end. <br />The following implementation and support functions will be addressed in the project plan with <br />designations for each implementation/deployment phase recommended: <br />1. Phase 1: Project Initiation <br />o Project Management Plan <br />o Project Kick-off <br />2. Phase 2: Cityworks Environment Prep & Installation <br />o System Architecture Document <br />3. Phase 3: Cityworks Base Configuration <br />o Domains and Administrators <br />o GIS and Asset Configuration <br />o GIS data model & Asset Registry Analysis <br />o Employee/User Configuration <br />o Materials and Storeroom Configuration <br />o Equipment Configuration <br />o Contractor/Vendor Configuration <br />o Customer Account Configuration <br />o Infrastructure/Hardware/Environment Configuration and Build <br />4. Phase 4: Work Management Workflow <br />1. Roads/Paving/Walkways: <br />® Configuration Design <br />• Cityworks Workflow Configuration <br />2. Water Distribution/Transmission: <br />® Water Distribution Configuration Design <br />® Cityworks Workflow Configuration -Water Distribution <br />3. Water Treatment, Storage, & Pump Stations: <br />® Configuration Design <br />® Asset naming convention and hierarchy establishment <br />® Cityworks Workflow Configuration <br />4. Wastewater Collection: <br />® Configuration Design <br />• Cityworks Workflow Configuration <br />5. Wastewater Treatment & In Town Pump Stations: <br />• Configuration Design <br />® Asset naming convention and hierarchy establishment <br />2IPage <br />