2020/12/02 Council Agenda Packet

• City will provide data as identified in the Configuration Document and supporting spreadsheets. City will provide to Timmons Group an updated geodatabase of all assets covered within the scope of this project. Phase 2, Task.5: Estimated Timeframe:. • Configuration Document completion is estimated to take 4-6 weeks to complete Phase 2, Task 6: Install Cityworks Server Timmons Group will install the core Cityworks software in the City's development environment located on the City provided Azure environment. The intent of this installation is to meet the initial Cityworks implementation requirements which include initial system configuration and configuration customization. We will work directly with the City's Project Manager to verify that all core system components are installed and appropriately configured. Our implementation team will facilitate Cityworks software installation, set-up, and initial configuration. The purpose of installing this software at an early stage in the project is two -fold: It establishes the core system that will later be configured and tested and is the ideal platform for familiarizing City staff with the software as a sandbox for your use. This server will be linked with a copy of the City's Esri GIS geodatabase. Timmons Group will generate an Installation Certification for the City to sign off signifying this installation has occurred and is functioning within the City's development environment located on the City provided Azure off -site environment. Phase 2, Task 6: City Responsibility: • Provide a copy of the City's Esri geodatabase • City's GIS resource (2 FTE hours) Phase 2, Task 6:' Timmons Group Responsibilities and Deliverables: • The core Cityworks Server AMS software installed on the City s development environment on the City provided off -site Azure environment • Installation Certification for City signoff of successful installation of Cityworks software (not full configuration). Phase 2, Task 6: Assumptions: • The City will have a development environment to install Cityworks within, this, environment will beprovided the City, on the City provided off -site Azure environment. Cityworks software to be installed by Timmons Group. Phase 2, Task 6: Estimated Timeframe: • The initial installation of Cityworks is estimated to require 2-3 weeks once the City's GIS data is received P hase 2 Exit Criteria • System Architecture Document o IT System Architecture • Webinar to discuss impacts to current computing environment. • Core System Plan for Hardware, Software, and network configuration specifications for Cityworks in a City provided off -site Azure environment • Configuration document with spreadsheets initially filled out with form data supplied by the City. • The core Cityworks Server AMS software installed on the City's development environment on the City provided off -site Azure environment • Installation Certification for City Information Technology Director signoff of successful installation of Cityworks software (not full configuration). P hase 3: Cityworks Base Configuration P hase 3, Task 7: Initial System Design and Configuration (SD&C) Plan Once all required information regarding the current work order management service request, and inspection processes are collected and organized, our implementation team will work together to analyze and document the current status of the primary components of the business process. Specifically, these components will be analyzed: 17IPage