2020/12/02 Council Agenda Packet

Phase 4, Task 12: City's Responsibility: • City's project manager and key stakeholders for each Function Group Weekly Progress Meetings (1 FTE's Every Week). Phase 4, Task 12: Timmons Group Responsibilities and Deliverables: • Updated Cityworks Configuration Document and SD&C Plan. • Configured software (Cityworks) deployed within the City provided off -site hosted Azure environment P hase 4, Task 12: Assumptions: • Cityworks configuration will implemented in City provided off -site Azure environment. Key City staff will have full access to this environment for training and review. Phase 4, Task 12: Estimated Timeframe: • The configuration of Cityworks per the SD&C Plan wit require approximately 8-12 weeks Phase 4, Task 13: Configuration Review Meetings The implementation team will conduct multiple (see schedule) webinar review workshops of the Cityworks configuration to gather feedback from the Functional Groups. Review workshops will cover the administrative configuration system tools (service requests, work orders, and inspections), data loading/data migration, and interface Phase 4, Task 13: City Responsibility: • Configuration Review Meetings. (2 FTE Hours x 21 Functional Group participants) Phase 4, Task 13: Timmons Group Responsibilities and Deliverables: • Configuration Review meeting minutes. P hase 4, Task 13: Assumptions: • City will ensure attendance by staff and provide review comments within 10 business days or a mutually agreed upon timeframe. Phase 4, Task 13.2: — Estimated Timeframe: • The Configuration Review meetings will require approximately 1 day per review P hase 4, Task 14: Migrate Cityworks Server configuration from Development to P roduction O ur implementation team will work with the City's IT staff to install and configure the Cityworks software on the off -site hosted production environment and migrate the Cityworks configuration from the off -site hosted development environment. Our implementation team will work directly with the City s Project Manager to verify that all core system components (servers, clients, RDBMS, networking devices, and supporting software programs) are installed and appropriately configured. Our implementation staff will facilitate Cityworks software installation, set-up, and configuration. Phase 4, Task 14: City Responsibility: • Executed agreement for City provided off -site Azure environment services for Cityworks installation and configuration. • City Information Systems resources as required for software installation (approximately 4-8 FTE hours) Phase 4, Task 14: Timmons Group Responsibilities and Deliverables: • Cityworks configuration files migrated from the City provided off -site Azure development environment. Phase 4, Task 14: Assumptions: • City's IT Department will ensure that software, hardware, and network connectivity meets Cityworks implementation specifications on the client (City) side, as specified in the Core System Design Plan. • City's IT staff will be available to assist our implementation team during Cityworks installation Phase 4, Task 14: Estimated Timeframe: • The installation of Cityworks in the City provided off -site Azure Test environment will require approximately 1 week Phase 4 Exit Criteria • Workshop meeting minutes • Configuration Review meeting minutes 23IPage