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RFP #2020-073 • CiTY OF EVERETT PARKS, RECREATION & OPEN SPACE PLAN <br />3. Communication <br />A. Describe how your project manager will keep <br />City of Everett informed throughout the process. <br />Include how often status reports are provided. <br />BERK's preferred process for project management is to coordinate weekly or bi weekly <br />check -ins with the client Project Manager. These may be by phone or video and will ensure <br />that both the consultant and City Project Team are coordinated and aware of any upcoming <br />deliverables or deadlines. <br />We are also happy to include progress reports with our monthly invoices to provide <br />additional detail on the work completed to date. <br />B. Describe your communication methods in <br />conducting outreach meetings. What would <br />your outreach campaign entail? <br />Community engagement will be a key component of this effort. BERK has adapted our <br />approach to online and remote engagement activities to respond to the public health crisis <br />we currently face. We can flexibly adjust to the phased opening Washington State is <br />currently working through. <br />We believe that deploying a diversity of tools is not only important in advertising and <br />inviting participants in, but in keeping the conversation going. Below is a diagram of <br />engagement activities and the ability to maintain social distance for those activities. We have <br />an extensive toolkit we can leverage for this work. <br />11 PROPOSAL • SUBMITTED OCTOBER 27, 2020 32 <br />