Berk Consulting Inc. 1/5/2021 - Laserfiche WebLink

3. Provide a more detailed outreach plan. For a summary, please reference slides 6-12 of our presentation materials (Attachment A). We have developed an outreach plan which is aligned with our proposal and our current understanding of the project. We are open to discussion and would welcome conversation with the City project team before finalizing the scope of work. Please see Attachment B: Outreach Plan to this response. 4. Discuss project capacity and availability as it relates to current contracts. Supported by slides 13-14 of our presentation materials (Attachment A). • Our firms have been in the business for more than 30 years, so we're used to juggling multiple projects on similar timelines. • This project is mission-driven which is aligned with the existing strategic and community planning efforts by the City. This is exactly why we do the work. • Our project management structure ensures there is a day-to-day point of contact (Lisa Grueter), a back-up (Jason Hennessy), and leads for each key task. • Our project team has experience working together on other community-wide planning efforts. • We are committed to delivering the project on time and on budget no later than March 1, 2022 RCO deadline. We have developed a plan to expertly advance the work collaboratively and efficiently. 5. Identify the project planning staff support prior to the scoping kick-off meeting. Supported by slide 15 of our presentation materials (Attachment A). Our goals: be prepared ahead of time, be collaborative and responsive, have clear roles so we are working independently and respectful of staff time. In advance of the contract scoping meeting, we will: • Leverage existing data, gain understanding of the local context to quickly and efficiently scope the project with targeted input from City staff. • Bring a draft scope of work as well as thoughts for revisions/potential changes to the draft. • Develop and adapt a proposed project schedule and timeline. At the project kick-off meeting, we will set the stage to work cohesively as a team and tactically start the project: • Meet our counterparts and affirm roles and lines of communication. • Affirm scope, schedule, and resources. • Discuss critical path, potential bottlenecks and solutions. • Affirm engagement objectives, audiences, and key issues to address in early engagement, e.g. survey. �I City of Everett PROS Plan Update—Interview Response 6