2021/02/10 Council Agenda Packet

Responsibilities: CMs are responsible for: • Developing expertise around assigned departments • Applying this learning to development of strategic policy & legislation to support the Mayor and City Council s shared priorities for the City. • Sharing the learning with fellow CMs to leverage innovations across departments, especially for those issues that involve multi -departmental response • Refraining from any direction of or management over, departmental work and operations Process* • Each CM will meet with a team from their assigned department(s), at the start of the year to a) learn about each department's annual strategic goals and priorities; b) map out opportunities for immersive learning within each operational area; c) agree on frequency and level of communications regarding learning opportunities and upcoming departmental actions1 L • The intention of this immersive learning will be on listening, observation, inquiry and relationship building • The expectation is for each CM to participate in an immerssve learning opportunity 2X a month. • Each CM will meet with this departmental team 1X a quarter to assess progress, expand the inquiry and refine the learning process �. • Meetings for the year will be set in advance for optimal planning forll parties Communication Protocols: • CM will direct any requests for more information to the Department Director (or assigned substitute) • Departmental staff will acknowledge receipt of all CM requests and offer a timeline for response • CM will share departmental communication with other CMs • CM will not share departmental communication directly with the public unless acknowledged by the department or Mayor/Executive staff as 'available for public review' Council Convenings: • Council will continue to meet as a Committee -of -the -Whole on a weekly basis • Council could share 'updates' similar to liaison reports at the start of each regular meeting • Council could 'workshop' each City Priority for more depth as needed, with each CM leading a discussion of their City Priority and opening space for questions and dialogue with all CMs Staffing Support • Council should consider a staffing model to include a full-time policy staff member to support CMs in research and ways to apply the immersive learning to legislative initiatives and priorities • Committee -of -the -Whole Meetings will be supported by Administrative staff as they are now (Clerk's Office, Technical support, Council Admin, Deputy Mayor Executive Director, and any Administration staff needed to present on policy/legislation) with an expectation in 2021 to streamline agenda preparation 2 7