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Perfect Commerce LLC, A Proactis Co. 2/22/2021
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Perfect Commerce LLC, A Proactis Co. 2/22/2021
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Last modified
3/8/2021 10:30:58 AM
Creation date
3/8/2021 10:30:36 AM
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Contracts
Contractor's Name
Perfect Commerce LLC, A Proactis Co.
Approval Date
2/22/2021
Council Approval Date
2/17/2021
Department
Purchasing
Department Project Manager
Theresa Bauccio-Teschlog
Subject / Project Title
Contract Management System RFP 2020-062
Tracking Number
0002805
Total Compensation
$77,589.07
Contract Type
Agreement
Contract Subtype
Purchase
Retention Period
6 Years Then Destroy
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ATTACHMENT 1 <br /> SAAS PRODUCTS AND FEE SCHEDULE <br /> Services Number of Annual Service Fee Implementation Fee Initial Term Renewal Term <br /> Authorized Users <br /> The term shall automatically <br /> renew for successive one <br /> WebProcure $33,164 per year $37,500 one-time fee 5 years from year periods unless <br /> Unlimited Users the Effective Customer gives notice of its <br /> Date intent not to renew such <br /> Vendor Management; term no later than sixty(60) <br /> Contra Solicitations;and days prior to the end of the <br /> Contracts; <br /> Reports&Analytics initial term <br /> or any renewal term. <br /> Sales Tax' $3,250.07 $3,675 <br /> (9.8%tax rate) (9.8%tax rate) <br /> TOTAL FEES $36,414.07 per year $41,175 one-time fee <br /> In the event that the services listed above are determined to be non-taxable,the fees shall be adjusted accordingly. <br /> Payment Terms <br /> Services <br /> • All undisputed amounts due under this Agreement shall be paid within thirty(30)days of the invoice date. <br /> • Proactis shall invoice Customer for the first Annual Service Fee as of the Effective Date of this Agreement. Subsequent Annual Service <br /> Fees shall be invoiced and paid annually in advance of the anniversary of the Agreement Effective Date. <br /> • Proactis shall invoice Customer for fifty percent (50%) of the one-time Implementation Fee, in the amount of Twenty Thousand Five <br /> Hundred Eighty Seven Dollars and Fifty Cents($20,587.50)as of the Effective Date of this Agreement. Proactis shall invoice Customer for <br /> the final fifty percent (50%) of the one-time Implementation Fee, in the amount of Twenty Thousand Five Hundred Eighty Seven Dollars <br /> and Fifty Cents($20,587.50)upon Proactis'submission of the project for User Acceptance Testing by Customer. <br /> Expenses <br /> • Customer shall reimburse Proactis for all pre-approved, out-of-pocket, travel-related expenses reasonably incurred by Proactis in <br /> performing the Services hereunder in accordance with the Customer's expense reimbursement policies. <br /> Page 6 of 8 <br /> Master Services Agreement <br />
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