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Perfect Commerce LLC, A Proactis Co. 2/22/2021
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Perfect Commerce LLC, A Proactis Co. 2/22/2021
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Last modified
3/8/2021 10:30:58 AM
Creation date
3/8/2021 10:30:36 AM
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Contracts
Contractor's Name
Perfect Commerce LLC, A Proactis Co.
Approval Date
2/22/2021
Council Approval Date
2/17/2021
Department
Purchasing
Department Project Manager
Theresa Bauccio-Teschlog
Subject / Project Title
Contract Management System RFP 2020-062
Tracking Number
0002805
Total Compensation
$77,589.07
Contract Type
Agreement
Contract Subtype
Purchase
Retention Period
6 Years Then Destroy
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ATTACHMENT 2 <br /> SERVICE LEVEL AGREEMENT <br /> DEFINITIONS <br /> Unless otherwise defined in this Service Level Agreement("SLA"), capitalized terms used herein shall have the meanings assigned to such terms in <br /> Section 1 of the Agreement. The following definitions shall be used for purposes of this SLA: <br /> Managed Environment Availability.The total number of minutes in a calendar month,less any Planned Downtime or downtime due to Force Majeure. <br /> Planned Downtime. Scheduled unavailability of the Managed Environment, including but not limited to, the performance of system upgrades, <br /> enhancements and routine maintenance activities. Perfect will provide a schedule for recurring Planned Downtime (e.g.weekly system maintenance) <br /> and give Company not less than twenty-four(24)hour's notice of non-recurring Planned Downtime. <br /> Unscheduled Service Outage. Interruptions to service that result in the unavailability of the Managed Environment to Company, not including Planned <br /> Downtime or interruptions due to Force Majeure. <br /> MANAGED ENVIRONMENT <br /> Perfect will use commercially reasonable efforts to provide a managed environment ("Managed Environment") that will include the hardware and <br /> software necessary to support the Managed Environment Availability service levels specified below. The Managed Environment is restricted to the <br /> production systems environment and the application(s)located at Perfect's hosting site. The Managed Environment specifically does not include: (i) <br /> development, staging or test environments, (ii)any elements of the Internet, (iii)any part of Company's environment not permanently located at the <br /> Perfect hosting site,or(iv)application components outside the Perfect site firewall. The Managed Environment shall only include hardware,software <br /> and equipment owned by Perfect. For purposes of this SLA, the Managed Environment will support the following software applications (or any <br /> successor or replacement software applications made available by Perfect): WebProcure <br /> MANAGED ENVIRONMENT AVAILABILITY <br /> Minimum Monthly Company Service Credits <br /> Managed Environment Availability <br /> 99% <99%>_95%= 12.5%of the Monthly Fee <br /> <95%>-90%=25%of the Monthly Fee <br /> <90%=50%of the Monthly Fee <br /> Perfect actively monitors the availability of the Managed Environment and will accumulate the number of downtime minutes during an Unscheduled <br /> Service Outage. Planned Downtime shall be necessary on a regular basis or in some emergencies to perform corrective maintenance. The following <br /> metric shall be used to calculate the Monthly Managed Environment Availability percentage for each full month that this SLA is in effect: <br /> (Managed Environment Availability-Unscheduled Service Outage)_Managed Environment Availability <br /> SERVICE CREDITS <br /> In the event Perfect fails to meet any of the service levels herein, and such failure causes the Managed Environment Availability to fall below the <br /> applicable percentage set forth above, Perfect will credit Company as set forth above in accordance with the applicable percentage achieved. Credits <br /> will be computed and applied automatically and will be credited towards the next invoice following such failure to meet the applicable service level. <br /> This SLA states Perfect's sole and exclusive warranties, and Company's sole and exclusive remedies for Perfect's failure to achieve the specified <br /> service levels herein. "Monthly Fee" shall mean: (i) the actual monthly fee paid by Company that corresponds to the software application whose <br /> Minimum Monthly Managed Environment Availability goal was not achieved, or(ii)in the event Company pays on an annual basis,an amount that is <br /> 1/12th of the annual fee paid by Company in the applicable year that corresponds to the software application whose Minimum Monthly Managed <br /> Environment Availability goal was not achieved. No Service Credits will be given for events resulting from conduct of Company or its representatives, <br /> including (i) negligence of Company or its representatives, (ii) a failure or malfunction resulting from scripts, applications, equipment, or services <br /> provided by Company,or(iii)outages initiated by Perfect at the request or direction of Company for maintenance, back up,or other purposes. <br /> UNSCHEDULED SERVICE OUTAGE NOTIFICATION <br /> Perfect shall use commercially reasonable efforts to provide Company with: (i)the apparent cause of an Unscheduled Service Outage, (ii) Perfect's <br /> response time to such Unscheduled Service Outage, and (iii)repair time information,following the resolution of an Unscheduled Service Outage that <br /> results in a service level falling below the level set forth herein. Please note that in the event of an Unscheduled Service Outage, Perfect's first priority <br /> shall be to re-establish service and restore the Managed Environment to full availability. Perfect has designed and implemented various methods for <br /> detecting outages as well as potential problems that might occur in the Managed Environment. The detection software is configured to notify support <br /> immediately. Perfect shall notify Company's designated contact(s)within sixty minutes of any Unscheduled Service Outage by email or by posting on <br /> Perfect's service desk and promptly again by email upon resolution. <br /> PROBLEM MANAGEMENT AND SECURITY <br /> Perfect's problem management and escalation process can be found on our website at www.proactis.com or sent via email upon request. All <br /> transactions between Perfect and Company that are the subject matter of this SLA will take place with 256 bit SSL encryption or using digital <br /> certificates,whichever is applicable. Both Perfect and Company will implement commercially reasonable levels of security protection against possible <br /> Internet aggression or corruption and upgrade such security protection against new threats when they are identified. Each Party has the responsibility <br /> of the physical security of their respective production platform. Perfect and Company must create a secure connection to allow data exchange and <br /> automatic integration between them,which is accessed by pulling/pushing asynchronous messages from/to Perfect or Company through the HTTPS <br /> protocol. <br /> Page 7 of 8 <br /> Master Services Agreement <br />
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