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a. Overtime. These expenses are limited to the additional costs that result from <br /> Subrecipient personnel working over and above 40 hours of weekly work time <br /> specifically related to approved activities specified under this Agreement and in <br /> accordance with grant guidelines. Overtime associated with any other activity is not <br /> allowable. <br /> b. Backfill-related overtime. These expenses are limited to overtime costs that result from <br /> Subrecipient personnel who are working overtime (as identified above)to perform <br /> duties of other personnel, who are supporting approved activities specified under this <br /> Agreement and in accordance with grant guidelines, outside of their core <br /> responsibilities. Backfill-related overtime only includes the difference between the <br /> overtime rate paid and what would have otherwise been paid to the backfilling <br /> employee for regular time. <br /> c. The entire amount of backfill or overtime expense that may result from the Subrecipient <br /> adding a new employee or employees is unallowable. Reimbursement will not be made <br /> for overtime or backfill-related overtime expenses resulting from an increase in full time <br /> employees. <br /> d. Rates paid shall be in accordance with the Subrecipient's policies and procedures. <br /> e. Recipients seeking to claim overtime or backfill costs will be required to submit <br /> verification as outlined in Section V. <br /> B. OT Fringe Benefits. Fringe benefits(such FICA, L&I, Retirement)for allowable Subrecipient <br /> personnel and only for the percentage of time devoted to the approved activity under this <br /> Agreement. <br /> C. Travel Costs. Domestic travel costs (airfare, mileage, per diem, hotel, etc.) are allowed, with <br /> prior written approval and availability of funding for employees approved to attend and <br /> participate in trainings and exercises. Costs shall be in accordance with applicable laws and <br /> regulations. <br /> D. Unallowable Overtime or Backfill Related Overtime costs: <br /> 1. Overtime or backfill expenses which are the result of an increase in full time <br /> employee(s). <br /> 2. Regular Salary and Fringe Benefits costs of personnel to attend and participate in <br /> trainings and exercises. <br /> V. REIMBURSEMENT AND METHOD OF PAYMENT <br /> A. Both parties understand that the amount of reimbursement to be paid to the Subrecipient is <br /> contingent upon the Subrecipient's performance and compliance with this Agreement, <br /> • including Subsection IV of this Agreement(Scope of Work) and the availability of CCTA <br /> funding, and that no fixed amount of reimbursement is committed at the time that this <br /> Agreement is executed. <br /> B. The parties understand that reimbursement will occur as the CCTA trainings and exercises are <br /> completed. Reimbursement requests are subject to the authorization of the County CCTA <br /> Program Coordinator. Reimbursement for eligible costs shall be processed and are eligible for <br /> payment upon receipt of a properly completed KCOEM CCTA Reimbursement Request. <br /> C. The KCOEM CCTA Reimbursement Request shall be submitted no later than fifteen (15) days <br /> following the end of the month in which the training or exercise event(s) occurred. <br /> Subrecipient Agreement#FFY16-CCTA-Everett FD Page 3 of 20 <br />