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D. Supporting documentation is required for all expenditures for reimbursement and shall include <br /> the following: <br /> 1. A detailed listing of employees, dates of service, hours of time, costs for overtime <br /> and/or backfill, and the approved activities under this Agreement; and <br /> 2. If applicable, travel related receipts required for proof of expenditure, such as, hotel <br /> receipts and copies of paid employee expense claims. <br /> E. The County may require the Subrecipient to document that grant funds are not being used to <br /> replace or supplant existing funding. <br /> F. The final reimbursement request must be submitted to the County no later than thirty (30) days <br /> from the Agreement end date, as specified in Section II, Grant Agreement Performance <br /> Period. The maximum amount of all reimbursement requests permitted to be submitted under <br /> this Agreement, including the final reimbursement request, is limited to and shall not exceed <br /> an amount the County deems appropriate considering factors including but not limited to the <br /> number of Subrecipients and personnel participating in exercises and training under this <br /> Agreement. <br /> G. Payment will be considered timely if mailed or transferred by the County to the Subrecipient <br /> within thirty(30) days after receipt of a properly completed KCOEM CCTA Reimbursement <br /> Request. Payment will be sent to the address designated by the Subrecipient on the KCOEM <br /> CCTA Reimbursement Request form. The County may, at its sole discretion, withhold <br /> payments claimed by the Subrecipient for services rendered if the County has determined that <br /> the Subrecipient has failed to satisfactorily comply with any term or condition of this <br /> Agreement. <br /> H. The County does not incur liability for any payment to the Subrecipient that is subsequently <br /> disallowed by State or Federal granting agencies. The County reserves the right to withhold or <br /> recoup payment for work or activities determined by funding agencies to be ineligible for <br /> reimbursement. <br /> VI. REPORTING REQUIREMENTS <br /> A. The Subrecipient shall ensure that it complies with all fiscal reporting requirements for <br /> of this Agreement, including, reporting on the Schedule of Expenditure of Federal <br /> Awards(SEFA) in its Single Audit, if applicable. <br /> VII. MAINTENANCE OF RECORDS <br /> A. The Subrecipient shall maintain accounts and records related to any reimbursed <br /> overtime and/or backfill for overtime costs authorized under this agreement, to include <br /> personnel,financial, and programmatic records and other such records as may be <br /> deemed necessary by the County to ensure proper accounting for all Agreement funds <br /> and compliance with this Agreement. <br /> B. These records shall be maintained for a period of six(6)years from the date that the <br /> grant is closed. The County will notify the Subrecipient of the date the grant is closed. If <br /> any litigation, claim, or audit is started before the expiration of the six(6) year period, <br /> the records shall be retained until final resolution of all litigation, claims, or audit <br /> findings involving the records. <br /> C. The Subrecipient shall inform the County in writing of the location, if different from the <br /> Subrecipient address listed on page two (2) of this Agreement, of the aforesaid <br /> accounts, programmatic records, documents, and other evidence and shall notify the <br /> Subrecipient Agreement#FFY16-CCTA-Everett FD Page 4 of 20 <br />