WA ST Patrol WSP Snohomish County 911 3/8/2021

assessments should be on a continual basis to ensure both quality assurance and compliance with standards. Errors discovered in NCIC records are classified as serious errors or non-serious errors. Serious errors: FBI CJIS will cancel the record and notify the entering agency via administrative message. The message provides the entire canceled record and a detailed explanation of the reason for cancellation. Non-serious errors: The CSA notifies the ORI by email of the corrective action to be taken. No further notification or action will be taken by the CSA, unless the CSA deems it appropriate. Timeliness WACIC/NCIC records must be entered promptly to ensure maximum system effectiveness. Records must be entered according to standards defined in the ACCESS Operations Manual. Accuracy and Completeness The accuracy of WACIC/NCIC data must be double checked and documented, including the initials and date by a second party. This must be done within seven days of the initial entry. The verification should include assuring the data in the WACIC/NCIC record matches the data in the investigative report and that other checks were made. Agencies lacking support staff for second party checks should require the case officer to check the record. Complete records of any kind include all information available on the person or property at the time of entry, otherwise known as"packing the record". Complete inquiries on persons include numbers that could be indexed in the record (i.e. Social Security Number(SSN), Vehicle Identification Number(VIN), Operator's License Number(OLN), etc.). Inquiries should be made on all names/aliases used by the suspect. Complete vehicle inquiries include VIN and license plate numbers. Record Validations WACIC/NCIC validation listings are prepared pursuant to a schedule, as published in the ACCESS Operations Manual. These listings are distributed to the originating agency via CJIS Validations. Validation requires the originating agency to confirm the record is complete, accurate, and active. Validation is accomplished by reviewing the original entry and current supporting documents and correspondence with any appropriate complainant, victim, prosecutor, court, motor vehicle registry files, or other appropriate source or individual. Validation efforts must be well documented. Validation efforts include what was done to complete the validation of the individual record. Documentation of phone calls, letters, dates and dispositions need to be included with each record that was validated. Many agencies document this information in the case file. In the event the agency is unsuccessful in its attempts to contact the victim, complainant, etc., the entering agency must make a determination based on the best information and knowledge available whether or not to retain the original entry in the file. The agency must review the validation list found within CJIS Validations. Once all of the records have been processed the system will advise ACCESS once they are complete. If the CSA is notified the records have not been validated within the specified period of time, the CSA will purge all records which are the subject of that agency's validation listings from 2021 WSP ACCESS User Acknowledgment 4