2021/04/14 Council Agenda Packet

F. If an urgent need, as defined by the City's Procurement Policy, arises and the lowest cost supplier is unable to provide the required materials, then staff will proceed to the next lowest cost supplier to meet project demand. 2.4 QUANTITIES The quantities listed in the price sheet are expressly agreed to be an estimated usage only and nothing will bind the City of Everett to purchase any specified number of parts. It is also understood that the City of Everett will not be obligated to purchase or pay for any items until ordered and received by the city. The city reserves the right to order and receive quantities as needed. 2.5 RELATED PRODUCTS Additional products may be added during the duration of the contract in each of the product categories listed in above. Pricing will be requested from the lowest supplier or suppliers for the item most similar provided that such products are typically furnished by the supplier. Any additional items will be added to the contract through a documented contract amendment. The Supplier shall not affect any change without the prior written approval of the City of Everett Procurement Professional. Pricing will be requested from all contracted suppliers for the item most similar provided that such products are typically furnished by the supplier to provide an equal opportunity of future awards. Multiple awards will be made to the lowest three contracted suppliers that provide pricing. 2.6 WARRANTY Manufacturer's standard warranty shall apply. 2.7 USAGE REPORT Upon request, the supplier must provide the City with an electronic usage report defining the acquisition activity outlined in this solicitation. Usage report must include the quantity and dollar value of each item acquired by the city. The usage reporting format is provided in Appendix C and includes the Microsoft Office Excel template file. 2.8 BRAND NAME REQUIREMENTS The City has determined that only identified brand name materials will satisfy the City of Everett's needs. Brand Name specific requirements are annotated for each part on the price sheet with "BRAND NAME ONLY" NOTE: A. BRAND NAME ONLY — Not all materials listed in Form 3.02 price sheets are brand name specific. Only those that are brand names specific have been annotated. B. "APPROVED EQUIVALENT" — When annotated, the brand name listed is provided as a standard of quality, performance, or use desired. Similar item or items of manufacturers other than those listed will be considered if comparable in quality and function. 10