Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING SECTION 2 - DEFINITIONS Addendum: a written change, addition, alteration, correction, or revision to a bid, proposal, purchase order, or contract document. Amendment: an agreed addition to, deletion from, correction, or modification of a bid, proposal, or contract document. Annual Cost: Like-Kind items will be considered as one purchase on an annual basis when determining which threshold applies. Architectural and Engineering Services: services as defined by RCW Chapter 39.80 by an individual or group of individuals duly licensed or otherwise legally authorized to render the same professional services within Washington State. See also Section 7.5. Award: the formal decision by the City after which the contract is signed. A contract is not formed until the City signs the contract. Bidder: a business entity or individual who submits a bid in response to an Invitation for Bids (IFB), Request for Quotation (RFQ), or other formal solicitation type where price is the primary factor in the evaluation process for award. Bid Splitting: disaggregating, or splitting, purchases solely for the purpose of getting individual purchases below bidding requirements. Blue Sky: typical purchase conditions; i.e., not in direct response to a federally declared emergency or disaster. Blue Sky procurements have the potential to be utilized or activated in a disaster situation. Accordingly, personnel should carefully consider whether it is foreseeable that a purchase could be issued under a pre-existing, "blue sky" contract to address disaster-related needs. If so, the "blue sky" contracts should be treated as Federal contracts and procured in compliance with the requirements provided in Part B. Branded Promotional Items: such items include but are not limited to postcards, pencils, shirts, hats, visors, and other similar items, all of which must be of nominal value. [RCW 69.50.585] Brand Specification: The City may determine that a specific brand of equipment is necessary to meet operational needs. This means that there must be a valid reason why only one manufacturer's equipment is necessary to meet the operational needs and why it cannot be adequately substituted by another manufacturer's equipment is clearly documented. This is not the same as a sole source. City-Wide Aggregate Expenditure: when considering which procurement threshold applies, Procurement will consider: • City-wide aggregate spend for any commodity • Previous fiscal year spend with a single supplier • The total accumulated costs of all items that are designed or intended to be used in conjunction with each other unless these components are not available from a single supplier Page 7 of 57