Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING SECTION 3 - ETHICAL STANDARDS AND STANDARDS OF CONDUCT AS RELATED TO CONTRACTING The public must have confidence in the integrity of its government. This section outlines expectations and responsibilities of City staff and elected officials engaged in the selection, award, and administration of contracts, including those that are, or may be, funded in whole or in part using federal financial assistance. This section is meant to build upon the City's Code of Ethics and Employee Rules and Regulations#100- 10-1, as may be amended to provide specific guidance and considerations for contracting with outside suppliers doing business with the City of Everett. Pursuant to 2 C.F.R. § 200.324(c)(2),the City hereby self-certifies that this Section is compliant with the requirements of the procurement standards of the government-wide Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, at 2 C.F.R. § 200.318 through 200.326. This Section applies to both "Part A Standard Procurement Policy" and "Part B Federal Emergency Contracting Policy." 3.1 ASSIGNMENT OF CONFLICT OF INTEREST COMPLIANCE OFFICER The Human Resources Director is designated as the Conflict of Interest Compliance Officer whose responsibility will be to ensure proper compliance with this Section. This Policy and the identity of the Conflict of Interest Compliance Officer will be readily available and publicized to employees and contractors participating in the procurement process.The Human Resources Director may delegate this responsibility to a designee as necessary. 3.2 ACCEPTANCE OF GIFTS, GRATUITIES, AND KICKBACKS Section 4.12 of the Everett City Charter provides, "No elected official or appointed City officer or employee of the City shall have a financial interest, directly or indirectly, in any contract, sale, lease, or purchase with or for the use of the City; or accept, directly or indirectly, any compensation,gratuity, or reward from any other person who is financially interested therein. Provided, however, an officer or employee does not have a prohibited interest if the officer or employee has a remote interest as defined by state law.Violation of any provision of this section may be grounds for a forfeiture of employment or of the office of the person violating the same and the contract, sale, lease, or purchase shall be void." Remote interest is defined by RCW 42.23.040. Additional guidance is provided in the City's Code of Ethics and Employee Rules and Regulations #100-10-1, Section 3.1, as may be amended. 3.3 CONFLICT OF INTEREST A conflict of interest would arise when an employee, officer, agent, any immediate family member, partner, or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.The officers, employees, and agents of the City may neither solicit nor Page 12 of 57